If you are not attending, please register your apology in the normal manner
From President John
Committee meetings this past week and a good turnout in support of the directors. The variety and commitment confirms we have plenty on over the next months.
The tractor trek tomorrow is a wider district initiative and much has been said and written about the style and purpose of the trek. We have a number of Cambridge Rotary members taking part in the launch but more are welcome. If you are awake at 8.00 am put on your Rotary tee-shirt and hat and join us at the launch. Further particulars in this bulletin.
Race to Raise Funds is building with the event only six weeks away on Thursday 23 March 2023 at Cambridge Raceway. This event replaces our normal weekly meeting. Again, information has already been circulated from David Partis who is chairing the organising committee.
Lively discussion was generated as a result of Gourmet Delicious increasing their Rotary dinner prices to $26 plus GST and delivery. Given the current financial, inflation, produce price increases and an increase to the minimum wage, the resulting increase to our meals is not unexpected.
Other options (no meal, etc) were discussed. Impact of the bar to keep the majority options in focus. We agreed to conduct a MonkeyChimp survey and will be sending questions out to members after the next board meeting.
Meal Price
As noted in the President's report above, the actual cost for the meal will now be $26.00 + GST ($29.90 total) not $28.00 + GST as originally advised during the meeting.
Committee Activity
From our committee meetings, it's interesting to see the activity that's taking place within the club. Committees are very much part of our structure and it's not about the individual committees but about giving back to Rotary and supporting our goals and ambitions.
Next week we'll include in this Bulletin a more detailed account of some of the work that's underway. Some upcoming or continuing activities include:
Meal survey as explained in the President's report.
Car parking at the races continues again from 17 May.
Race to Raise Funds on 23 March is well underway and we're actively seeking auction opportunities.
Continuing contact with potential members.
The intention to establish an Interact Club at Cambridge High School is work-in-progress.
The need for good support for the Firewood Project continues and volunteers are always needed.
Urban Miners continue this year and would welcome any assistance you can provide.
Tractor Trek – Monday 13th February
The Feelings for Life Tractor Trek 2023, in partnership with Rotary, is coming to the Waikato and involves Cambridge Rotary Club.
Monday 13th February is the Launch in Cambridge and will be at the Cambridge Middle School. A number of dignitaries will be at the launch as well as our District Governor Kevin Forgeson and Assistant District Governor David Hulme.
The Rotary Club of Cambridge is holding a BBQ breakfast and if you can help, come along at 8.00 am. It's not too late so please contact David Partis today on 027 449 1410.
Link below to the website article with more information about the Tractor Trek 2023.
We are part of a District-endorsed initiative to support the filming, production and promotion of a film entitled "One Last Story" which explores NZ's youth suicide epidemic and how we are going to overcome it. Any surplus funds beyond those required for "One Last Story" will be donated by District to Anxiety NZ.
To raise funds for this project, we will be running a sausage sizzle at the Warehouse, Cambridge next Saturday 18 February from 10.00 am until 2.00 pm. 6 volunteers are needed to assist Nigel Salter, three for the 9.30 am - noon shift, and 3 for the noon to 2.300pm shift (times allowing for set up and clean up). We will be offering sausages and onions on bread, and asking in return for a donation. Please contact Nigel on 027 455 9069 if you can help.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
he Feelings for Life Tractor Trek 2023, in partnership with Rotary, is coming to the Waikato and involves Cambridge Rotary Club. 
We are part of a District-endorsed initiative to support the filming, production and promotion of a film entitled "One Last Story" which explores NZ's youth suicide epidemic and how we are going to overcome it. Any surplus funds beyond those required for "One Last Story" will be donated by District to Anxiety NZ.
