If you are not attending, please register your apology in the normal manner
From President David
Always a good week for Rotary with Bookarama week. The Club turns out in force at the start and end of the week and in the days in between either sorting and re-arranging books or on the checkout. We hear so many comments from the public about Bookarama and it certainly is one of our flagship Community projects. The sale of books has been good this week and I hear the takings might be slightly up on last year but we will wait for official word on that in due course.
Our IYE girls came along one day as they are in school holidays and I managed to catch up with Marie for brunch one day to check in on how she is doing. We are so lucky to have Marie in our midst and she is looking forward to her move at the end of the week to Shona and Julian's and we would like to thank Jono and Paula MCCullough for hosting Marie for the last few months. Marie leaves us on the 12th July so please spend as much time as you can with her in her last 3 months.
We enjoyed a social evening on Thursday night at the Good Union and around 20 Rotarians and partners turned up. It was good to see Sarah Gordon back with us for a short while and great to spend some time with her while she is here with us.
Enjoy the rest of your weekend and by the time the Bulletin comes out a large group will be down at the Town Hall packing up another successful Bookarama week. A special thanks to the Bookarama team for their work during the year getting us to Bookarama week and for running such a successful fundraiser.
President David
Bookarama
It was a busy week with set-up and sales for Bookarama. Overall the quality of books was very good, with the jigsaws proving to be popular. There was a steady flow of people across the sale days so well done to Ray Milner and the team!
Philips Search & Rescue Trust Fundraiser
The Philips Search & Rescue Trust has their Street Appeal on Thursday, May 2nd from 1-5pm for the rescue helicopter. The Board has asked that the following request from the appeal organiser be shared with members for them to respond directly to the organiser if they are interested in supporting this fundraising event.
If you have a few hours to spare and would like to contribute to the vital work of your rescue helicopter, we would be grateful for your support. If you would like to get involved and make a difference in your community, there is still time to sign up -> Here
Here are the details you need:
Location: Outside your local supermarket
Date: Thursday, May 2nd 2024
Time: Various shifts are available; please indicate your preferred time
What to bring: Just some water for yourself; we'll take care of the rest.
To express your interest in volunteering, kindly register -> Here and then the Trust's fundraising team will contact you with further details soon.
The funds raised on this day will play a crucial role in supporting your local rescue helicopter, ultimately saving lives in your local community.
The social evening at the Good Union was enjoyed by all!
Coming Events and Reminders
District Conference 9930, 17-19 May. More details about the District Conference can be found at this website https://www.9930conference.co.nz/
District Changeover, 30 June in Papamoa
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.)
Always a good week for Rotary with Bookarama week. The Club turns out in force at the start and end of the week and in the days in between either sorting and re-arranging books or on the checkout. We hear so many comments from the public about Bookarama and it certainly is one of our flagship Community projects. The sale of books has been good this week and I hear the takings might be slightly up on last year but we will wait for official word on that in due course.
