If you are not attending, please register your apology in the normal manner
From President David
The evenings are drawing in as autumn embraces us at the moment and a few frosts to remind us that winter is on its way. We had a good turnout to Committee meetings on Thursday evening and a bit of a singalong practising for the District Conference waiata. John Bullick took us through a few rounds of singing the waiata in preparation for next Saturday's Conference opening and David Blewden gave us a fairly short update about Conference preparations.
Next week our meeting is dedicated to District Conference preparations with David Blewden as Conference Chair being our main speaker of the evening.
President Elect Gary Smith outlined some of his plans for the coming Rotary year and Shona updated us on the tree planting event next Thursday afternoon out at Lake Karapiro that she asked for helpers from our Club.
Enjoy the rest of your weekend and by the time you are reading this we have only 5 sleeps until the hosting of our District Conference.
President David
Final Conference Update from Conference Chair
It was way back in mid 2021 that DG Bill asked me to be his conference Chair which now seems an eternity ago. In early 2022 we pulled together the initial management team comprising of myself, Bev, Andrew, Tim , Bill, Deb and Rollo who set about developing the conference theme in accordance with DG Bill’s vision, a budget and a strategic plan to guide us. Later Malinda replaced Rollo as treasurer and Shona came onboard as our sustainability and compliance guru. Shona has done a great job setting up a significant tree planting activity as part of our sustainability efforts to help offset the conference environmental foot print in line with DG Bill’s sustainability theme.
Since being formed, your conference management team has put in literally thousands of volunteer hours to bring to you this year’s District 9930 conference., and what a conference it is going to be! I would like to sincerely thank each and every one of the management team for the work that they have put in over the last two and a half years. After such a long time working together towards a common goal it feels somewhat surreal to think that in just over a week conference will be behind us and we will to a certain degree get our lives back. I would also like to thank the Bruised Brothers and in particular Colin for the outstanding job they have done writing a special conference song for us and which will be performed live at the Friday night event in the Town Hall and is guaranteed to be a highlight of the evening.
Next week our Thursday meeting will be dedicated to preparing for conference. It will be an opportunity to discuss our costume theme of “Blue” for the Saturday Op Shop Glam Ball and answer any question members may have. We will also use the meeting as a training opportunity for those who are offering assistance with conference, whether they be leaders of an optional Friday activity or are assisting during the conference itself. We would really appreciate it if all those people could make a particular effort to be at Rotary on the 16th of May.
Finally I would like to thank all the members who have shown their support for DG Bill and the conference management team by registering for conference. As of a couple of days ago we had 25 of our members registered which is well over 50% of the club once long term leave of absences are taken into consideration. Along with partners there will be over 40 of us representing Cambridge Rotary. A magnificent effort indeed. Thank you all.
David Blewden
(Soon to be redundant) District 9930 Conference Chair
Rotary Toast - Rotary Club of Arusha
Richard Seabrook introduced the Rotary Club of Arusha in Tanzania. Chartered in 1958, the Club has 32 members of 8 different nationalities, made up of 40% women and 60% men.
Fundraisers and events include the Arusha Schools Wash Project, an annual triathalon, Plant A Tree Campaign and a cycle|run|walk event. The club has just completed a project providing sustainable, safe, clean water which will benefit 50,000 pupils, teachers and staff at over 32 schools
Community Group Leader (9930-1)
It is now confirmed that the Community Leader for our group (9930-1) will be Hywel Bowen, who will take up the role on 1 July 2024.
Hywel is a member of the Rotary Club of Thames. He served two years as President and three years as Area Governor for Area 4, as well as six years in the District Training team.
Congratulations to Hywel and we look forward to meeting him in due course.
Coming Events and Reminders
District Conference 9930, 17-19 May. More details about the District Conference can be found at this website https://www.9930conference.co.nz/
Visit by Rotary International President, Gordon McInally, Wednesday 5 June and Thursday 6 June.
Club changeover, Thursday 27 June at Te Awa. More details to come.
District changeover, Sunday 30 June, 12pm for 12.30pm start, Papamoa Surf Club, 561 Papamoa Beach Road, Papamoa, Tauranga
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.)
The evenings are drawing in as autumn embraces us at the moment and a few frosts to remind us that winter is on its way. We had a good turnout to Committee meetings on Thursday evening and a bit of a singalong practising for the District Conference waiata. John Bullick took us through a few rounds of singing the waiata in preparation for next Saturday's Conference opening and David Blewden gave us a fairly short update about Conference preparations.
Richard Seabrook introduced the Rotary Club of Arusha in Tanzania. Chartered in 1958, the Club has 32 members of 8 different nationalities, made up of 40% women and 60% men.
