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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 16th June 2022       
 
Club Meeting                  Cambridge High School
 
Guest Speaker                 Andrew Bateman
 
Subject                            Apprenticeship Awards
    
 
ATTENDANCE:                  If you are not attending, please register your apology in the normal manner.
 
Guests are welcome, but you must advise the Club by way of the Rotary phone by close of business Tuesday 24 May if you are bringing a guest(s) – the same way you register apologies.
 
 
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FROM PRESIDENT IAN

Presidents Bulletin Notes 11th June 2022
                                                                                
This Week
Thanks to our guest speaker this week our very own John Tarbutt, who highlighted Rotary International’s pilot plans with initiatives into a new way forward for Rotary in 2023 and beyond. I agree Rotary needs to adapt and make change if it wishes to accommodate our modern lifestyle, and agree strong direction and leadership is needed support clubs and its members as we move forward into the future.
I spoke to many after the meeting – some were for and some against change, or at least nervous at how these changes may affect ‘what is’ a very strong Cambridge club.
But I believe we must take this opportunity and support or at the very least embrace a refreshed outlook for Rotary. 
John indicated any change would need agreement from clubs and its members, which is reassuring for our members.
As my presidency draws to a close, I look forward to hearing more on this subject and will continue to do what I can in the best interests of Cambridge Rotary. I’m sure you will to.
 
Next Week
 
Next week back to CHS Staff Room for our Apprentice Award Night led by Director Andrew Bateman and his committee.
We have invited several guests along for the evening, and it would be great to have your support next Thursday if you can make it.
 
Robyn Crickett will be joined by Johnny Dryden from Radio Cruise FM immediately after dinner for a short presentation on a possible Satellite/Friendship Club opportunity.
 
Rotary Foundation
Please consider giving to the Rotary Foundation in this time of need.  I realise we are personally unable to solve the world’s problems, but I do know our desire to help is strong. By giving to the Rotary Foundation and encouraging others working toward the same goals, we will know that all funding generated, is directed to those who need it most.
 
Look forward to seeing you all next week.
President Ian
 
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THIS WEEK'S NOTICES

 

   John Tarbutt spoke to the Club on the latest thinking from Rotary International   
 
CREATING A MORE SUSTAINABLE FUTURE FOR ROTARY TOGETHER
 
Isn’t it interesting how the need for action motivates change?  So it is with the proposal intended to promote new ideas of governance that perhaps will meet the needs of Rotary in a way that appeals to a wider group of people.
This subscribes to a more influential and effective group within the communities we serve and, as I see it, provides opportunity to increase membership and promote growth.
That’s got to be the thrust for change.
It’s of concern to all of us when we look at the statistics over the last 10 years and find a 23% drop (nearly 10,000 members) in membership within zone 8 ( Australia, New Zealand and the Pacific Islands).  
We can look at our own club which has lost members and we can set our sights towards regaining membership to the benefit of the community we serve in so many ways.
We can make it happen; what we can’t do is wait for it all to happen.  We have an opportunity to be at the forefront of change in supporting other clubs who face the challenge of growth and development and have felt it much more than what Rotary Cambridge has experienced.
Support and careful planning will contribute to change not just for us but for other clubs that  are our neighbours, both near and far, as part of the intended growth and development Rotary International is wanting to achieve.
The proposal focuses on a new governance approach that recognises the central role of clubs, with support structures including marketing and national partnerships. 
Consultation is underway and clubs will vote on the proposal in September 2022.  The vote is for Zone 8 (NZ, Aust and PI) to proceed with a pilot exploring a regional approach to governance.
I am sure many of us, if not all, would welcome the proposed change in the best interests of Rotary, not forgetting the fellowship that is inherent in our willingness to serve.
 
I leave you with the thought that we are well placed to support this action that will, in my view, strengthen our own well-being. Interesting times ahead as we face the challenge.
 
DENNIS FINN
 
Note
Combined 75th anniversary and Change over night - 30th June at the Don Rolands Centre
All partners and guests welcome.
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 3
Week 4
 
June 16
June 23
 
Speaker
Committee to arrange
Attendance
Ian R
Shirley
 
Welcomer
Andy N
 
Intro
Greg
 
Thanks
Dennis
 
ORW
Pres Ian
 
Bar
Mark
Gordon
 
Kitchen
Don H
Chris S
 
Equipment
Richard I
Richard II
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Jun 16, 2022
Apprenticeship Awards
Jun 23, 2022
Fellowship Evening
Jun 30, 2022
CHANGEOVER
Jul 07, 2022
The Coming Year
Jul 14, 2022
The Year Ahead
View entire list
Upcoming Events
Club meeting - formal
Jun 16, 2022
5:30 PM – 7:30 PM
 
Club meeting - informal
Jun 23, 2022
5:30 PM – 7:30 PM
 
Club Changeover and 75th Anniversary celebration
Jun 30, 2022
5:30 PM – 9:00 PM
 
Club meeting - formal
Jul 07, 2022
5:30 PM – 7:30 PM
 
Club meeting - informal
Jul 14, 2022
5:30 PM – 7:30 PM
 
View entire list
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