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NEXT MEETING:
 
Club Meeting:
 
Venue:
 
 
 
Attendance:
 
 
Thursday 7 March 2024
 
Club Forum
 
Staff Room
Cambridge High School
5.30pm
 
If you are not attending, please register your apology in the normal manner
 
From President David
Thanks to all of our members and friends who have put their hands up to help for the annual Waipa Fun Run Marshalling. Last I talked with Ken there were 15 people helping out on Sunday morning which is a great response from our members.
 
Next week we will hold a Club Forum as we have a gap in our calendar due to the proposed Jazz evening at the town hall not being able to work out this time.
 
Ray has sent out a brief about the Forum so we can all think about things before the evening and come with an open mind and see what comes out of it. We are a strong Club and it is important from time to time to check in with our members to see how things are going and work on what we can improve on to make us a better Club.
 
Enjoy the rest of your weekend and will see you all on Thursday 7th at Cambridge High School.
 
President David
Bookarama Reminder
A reminder that it will be all hands on deck for setting up the Town Hall on 14 April.  Rosters will be out soon.   
Club Forum this Thursday
As advised by President David above, members are invited to a Club Forum on Thursday 7th March, the purpose of which is to engage, hear members opinions and get feedback on the health of our club.  This will be an open discussion starting with set questions.
 
Areas to be covered have been outlined in an email from Ray Milner, Board Secretary, sent on Friday 1st March under the broad headings of:
  1. What is working well and what would you like to see changed?
  2. Leadership roles
  3. Membership and community representation
  4. Club workload
  5. Representation of significant projects at Board level
  6. Club meeting frequency
  7. Any other matters
Please consider the questions carefully before you come.  We will identify the themes from the Forum and report back to the Club.
 
The roster has been updated to reflect these recent change so please check it below.
Waipa Fun Run
The Waipa Fun Run went ahead successfully despite the weather although, unfortunately, it wasn't very conducive to getting any good photos.  Many thanks to the 15 club members who helped out with marshalling and to Ken Leatham for organising this support.
Coming Events and Reminders
  • Bookarama, 17-21 April.  
  • District Conference 9930, 17-19 May. More details about the District Conference can be found at this website https://www.9930conference.co.nz/
Roster

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
 
Should you wish to download here is a link to the duty responsibilities  
 
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
 
 
Week 4
Week 1
Week 2
Week 3
Week 4
Week 1
 
Feb 29
7 March
14 March
21 March
28 March
4 April
 
No meeting
Club Forum
Committees
Speaker
No Meeting
Easter Thurs
Speaker
Attendance
 
Roger G
Jeremy
Ted
Colin D
Ian R
Don H
 
David S
Greg
Welcomer/Toast
 
xxxx
Eric
Gordon
 
Andy
Intro
 
xxxx
xxx
Tim
 
Andrew
Thanks
 
xxxx
xxx
Roger H
 
Chris
Bar
 
John B
Gordon
Mark
Brian
Alan
Bev
 
John T
Don W
Kitchen
 
Andy
Bev M-R
Maurie
Kim
Dennis
Laurie
 
Silvio
Bill W
Equipment
 
Bill W
Gary
John W
Richard S
John B
Phill
 
Eric
Bev M-R
The Way We Were
 
xxxxx
Nigel S
 
 
Roger G
Our Rotary World
 
xxxxx
 
Ray
 
 
I've Been Rostered For Duty - What Do I Do?
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
 
 
How:
Ensure bollards open.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
 
 
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
                                                 
Speaker Introduction
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
     
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
 
 
Materials:
Provided in kitchen
 
 
Locking up:
Leave with those on equipment
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
 
 
 
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
AND THE TOAST
 
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club.  Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed.  He is happy to assist with this and advise as needed.)
 
 
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
District Site Icon
District Site
Venue Map
Venue Map
Speakers
Mar 07, 2024
Club Forum
Mar 14, 2024
Committee Meetings- caterers Lacrosse Boys
Mar 21, 2024
Science Forum and Club Officer Elections- Gourmet
Mar 28, 2024
EASTER THURS
View entire list
Upcoming Events
Waipa Fun Run marshalling
Mar. 03, 2024
 
Business House Bowls
Mar. 05, 2024
5:30 p.m. – 8:00 p.m.
 
Town Hall - Jazz
Mar. 07, 2024
5:30 p.m. – 7:00 p.m.
 
E-waste collection in Cambridge
Cambridge High School
Mar. 17, 2024
9:00 a.m. – 11:00 a.m.
 
No meeting
Mar. 28, 2024
 
BOOKARAMA SET UP
Apr. 14, 2024 – Apr. 16, 2024
 
BOOKARAMA SALES
Apr. 17, 2024 – Apr. 21, 2024
 
BOOKARAMA PACKDOWN
Apr. 21, 2024
12:00 p.m. – 3:00 p.m.
 
ANZAC DAY- no meeting
Apr. 25, 2024
 
View entire list
Executives & Directors
President
 
President Elect
 
Secretary
 
Treasurer
 
Club Service
 
Community Service
 
Vocational Services
 
International Service
 
Rotary Foundation
 
Membership Chair
 
Exec Secretary
 
Public Image
 
Youth & New Generation
 
Immediate Past President
 
Rotary Links
Rotary International
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Rotary Global Rewards
Joining Rotary
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For New Members
Photo Albums
Rotary 2021/22 year
Rotary 20-21 pics
Bulletin Editor
Dennis Finn
Useful Links
Bruised Brothers Band
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