NEXT MEETING:

Speaker:

Topic:

Venue:

Attendance:

Thurs 18 July 2024

Gary Westenberg

Masonic Redevelopment

Staff room

Cambridge High School

5.30 pm

If you are not attending, please register your apology in the normal manner

Note from President Gary

My first meeting is now behind me. This week we bid our final farewell to Marie and I gave an overview on why I thought we needed to increase our focus on membership this year and in out years. There will be more on this as my term progresses.

Thanks to the CHS Lacrosse team they did a sterling job of catering for our members and gave a detailed outline of their sport and planned activities.

All of you should now be aware that we are meeting at CHS on the first and third Thursday of the month. So just two meetings at CHS a month. There will be a social gathering on the 4^th Thursday of the month and the first of these will be a movie night. Partners, friends and family are welcome to attend. There will be no committee meeting this month as the Board is going to use this space to fine tune our approach for the year.

Take care everyone and keep warm.

President Gary

Overview from President Gary

President Gary confirmed the Board for 2024/2025 (see side-bar) and outlined his proposed priorities for the year.

The Club will only meet formally on the first and third Thursday of the month at Cambridge High. Committee meetings will be done off site in a manner that the Director of that committee determines. On the 4^th Thursday of the month there will be a social event. This is voluntary and in the main will be organised by LesleyAnn Thomas and Richard Seabrook. There will be no meeting in those months where there are 5 Thursdays.

The focus for the year will be:

Delivering our Major projects – Bookarama, Urban Miners, The Garden Festival, and the Raceway Carparking
Delivering the standard Rotary community facing events eg Marshalling, Christmas Festival
Deliver/participate in the standard Rotary programs eg RYPEN, RYLA, Science etc
Growing membership so that we continue to be a strong club that makes a difference in our community, as well as reflecting the demographic of our community by gender, ethnicity and age.

Cambridge High School Music Showcase

CHS has a Music Showcase coming up on Wednesday 14 August. This concert typically takes place at 7pm in the evening for friends and family, but if there is enough interest, they would love to present an afternoon concert at 1pm especially for local service organisations and residents in our local retirement villages. There will be no formal charge for this event, but any donations will go towards their Music Tour to Sydney in July 2025 during which the students will perform in the Sydney Opera House.

The groups performing in the concert will include a jazz band, concert band, guitar ensemble, chamber group and the VOX vocal group. If you are interested in attending this concert please contact Hannah Glover, Arts Co-ordinator at CHS, ph: 07 827 5415 ext. 334

Coming Events and Reminders

Social movie night, Thursday 25 July, more details to come
Le Quesnoy Friendship Exchange - visit to Le Quesnoy Rotary Club late August
2024 Rotary Cambridge Garden Festival, Sunday 10 November

Roster

Please take note of the Duty Roster and be in good time for your duties.

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.

Should you wish to download here is a link to the duty responsibilities

Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.

	Week 2	Week 3	Week 4	Week 1	Week 2
	July 11	July 18	July 25	Aug 1	Aug 8
	Committees only OFFSITE	Formal	SOCIAL OFFSITE	Formal	Committees only OFFSITE
Attendance	xxxxx xxxxx	Jeremy Colin D	xxxxx xxxxx	Ian R Don H	xxxxx xxxxx
Welcomer	xxxxx	Andrew	xxxxx	Malinda	xxxxx
Intro	xxxxx	Phill	xxxxx	Kim	xxxxx
Thanks	xxxxx	Bill	xxxxx	Ken	xxxxx
Bar	xxxxx xxxxx	John T Gavin	xxxxx xxxxx	Mark David B	xxxxx xxxxx
Kitchen	xxxxx xxxxx	Fred John Bu	xxxxx xxxxx	Laurie Gordon	xxxxx xxxxx
Equipment	xxxxx xxxxx	John W Ken	xxxxx xxxxx	Maurie Nigel S	xxxxx xxxxx

I've Been Rostered For Duty - What Do I Do?

Equipment Duty
Time:	5.15pm in time to set up before regular meeting. Plus after the close of the meeting
Duty:	Set up and close down venue
How:	Ensure bollards open Place name badges so members can recover them as they arrive. Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery. Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer. Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern. Turn on sound system in right cupboard, turn on 3 power switches. Place President’s paraphernalia on top table (chain of office). Place pull-up banners by top table behind lectern. After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:	Name badges Rotary Banner Lectern Placemats Dinner plates, utensils Gong, Raffle
	Turn as many lights off as possible, turn off heating.
Locking up:	Last one out lock bollards and shut outside door

Bar Duty
Time:		5-5.15pm in time to assist with set up before regular meeting.
Duty:		Set up bar - sell drinks - clear up afterwards & restock for next week.
How:		Key to Bar fridge is in top left pigeon hole. Glassware in cupboards out back by pigeon holes, only in right cupboard. Display name of Duty Manager and licence Serve at bar before meeting from 5.30pm. Serve members after business sessions and before meal. Place empty bottles/ cartons in recycling bins. Return unused and part used bottles to fridge. Reds to cupboard out back Stock up fridge for following meeting – supplies kept in cupboard by entrance- same keyring. If stocks low advise purchaser Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:		Glassware (wineglasses)
Locking up:		Return any unused drinks to fridge or cupboard and lock fridge.

Speaker Introduction
Duty:	Welcome speaker - introduce to President and Club.

How:	Be in time to welcome the evening's speaker. Introduce to President. Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment). Confirm that talk should be about 20 minutes with 10 minutes for questions. Provide with drink from bar (Club pays for this). Help guest socialise with members once set up. Sit with guest for the meeting at the top table. Introduce the speaker to the club with brevity. If you have looked them up on Dr Google before the meeting make sure you have the right person.

Thanking Speaker
Time:	After Speaker
Duty:	Thank speaker and present with small token of appreciation (if there is one).
How:	Obtain thank you gift from Sergeant, if appropriate. Thanks should be extremely brief and ask the club to show its appreciation.

Kitchen Duty
Time:	Follows regular meeting.
Duty:	Wash and dry bar glassware.
How:	Tables should clear glassware into kitchen. Clear tables of crockery so caterer can wash. Hand wash glasses and packed into boxes and return to back cupboard.
Materials:	Provided in kitchen
Locking up:	Leave with those on equipment

Club Meetings Attendance Duty
Time:	5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:	Welcome members and visitors alike.
How:	Record attendance and apologies on attendance sheet. Complete name cards for all visitors to wear and record names. Record make ups and receive attendance cards. Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member. Encourage members to buy raffle tickets. Give President list of all visitors including member’s partners and visiting Rotarians. Prepare summary of attendance numbers. Hand attendance sheet to treasurer for charging of meals.


Welcome Duty
Time:	5.20pm in time to welcome people as they arrive.
Duty:	Welcome members and visitors alike.
How:	Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names). Introduce any visitor to the President if possible (he/she may be otherwise engaged). Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them. Introduce other visitors to one or more members and ask them to host the visitor for the evening.

Welcome to Rotary Cambridge

Service Above Self

Thursdays at 5:30 PM

Staff Room Cambridge High School

25 Swayne Rd
Cambridge, Waikato 3434
New Zealand

District Site

Venue Map

Jul 11, 2024

committees - offsite

Jul 18, 2024

Gary Westenberg

The Masonic Redevelopment

View entire list

President

Gary Smith

Secretary

Ray Milner

Treasurer

Malinda Chandrasekera

Rotary Foundation

Ian Grant

Club Service

Shona Devoy

Community Service

Dennis Finn

Vocational Services

Nigel Salter

International Service

Bev Maul-Rogers

Membership Chair

John Bishop

Exec Secretary

John Tarbutt

Youth

Don Wilson

Immediate Past President

David Partis

Dennis Finn
(If you have any comments or questions, please contact the editor)