If you are not attending, please register your apology in the normal manner
From President John
Very interesting presentation to the club on the development of Ahu Ake – Waipā District Spatial Plan which is determining what the district will look like in 2050. The plan is designed to look at how we manage growth, how we will manage roading and private and public transport, how we care for the environment and how we will support the economy. Our Waipa District Council Deputy Mayor and speakers are seeking feedback which may be completed on line until 5pm 27 March 2023.
The Cambridge Rotary Board has been offered and signed, on behalf of Urban Miners, a three-year extension of the Licence to Occupy the Arnold Street property.
John Tarbutt has been kind enough to assist in forwarding a confidential survey to all members concerning the hardy annual of meals. We are looking for the survey to be completed by noon Thursday 2 March.
This month the board reviewed its commitments to Rotary and the community as we tackled the thorny issue of volunteer fatigue. Right now, we have Urban Miners collections and tear down, Raceway car parking, Bookarama, marshalling, wood cutting, Heart Foundation collection. We are reviewing our commitments to achieve the right balance.
See you Thursday – our caterers will be CHS Cricket and the speaker is Mark Weatherall from NZ Rowing.
Aku Ake - Waipā District Spatial Plan
Waipā District Council is planning for the future of Waipā and their consultant, Ben Petch, talked about the process for the development of the plan. This plan lays the foundation for what the district will look like to 2050. Members were provided with a detailed brochure on the key components of :
Growth and housing
Papakāinga (housing developments on Māori-owned land)
Heritage, arts and culture
Parks and public facilities
Environment
Economic development, and
Rural economy
The Waipā District Council is seeking feedback on the plan and here's their advice on how to do that:
Ahu Ake – Waipā Community Spatial Plan will be the blueprint for the Waipā community and the foundation for all future planning and investment by Council for the next 30 years.
The plan will help the Council identify opportunities for growth and investment and help us prioritise where and how we invest. It will also help us shape what we want our towns and villages to look like. To learn more about the spatial plan, click here.
So we can ensure we have heard from everyone who would like to send through feedback, we would appreciate if you took five minutes to look over the proposed spatial plan and send through feedback through our website, by attending one of the upcoming community events, emailing [email protected], or by picking up a hardcopy survey at either of our Council offices or libraries in Cambridge or Te Awamutu before Monday 27 March 2023.
The feedback we gather will be used to further develop and refine our draft spatial plan. We’ll then share it with the community again to gather further feedback before the plan is finalised in late 2023.
St Peter's Catholic Primary School Fun Run - Sunday 5 March
Our Community Service Committee Chair, Nigel Salter, requires a good team of marshals for this occasion. If you can help please let Nigel know on 027 455 9069.
Bookarama
Bookarama is now undertaking the early stages of book sorting.
A good number of books have been dropped off at Achievement House and hopefully we can continue to have a large stock of quality items that will, in turn, generate a good return for our Club.
Race to Raise Funds - Auction Items
A reminder that your help is needed to find silent and live auction items.
Some ideas the Committee would like help to follow up on include:
Camjet trip
Aeroplane or helicopter ride
Painting or art sale
Beach house stays
Garden Festival tickets
Please contact John Bishop, David Partis or Dennis Finn if you manage to source any of these auction opportunities or any others you have in mind.
Survey re Meals
If you haven't already, don't forget to reply to the survey regarding Club meals by noon Thursday 2nd March. Simply click on this link press here and work though the questions.
Answers will be anonymous. Any questions contact President John.
Firewood Splitting
Don't forget the firewood splitting working bee on Tuesday 28th February starting at 8.30 am. The wood is at David and Anne Blewden's property at 1215 Kaipaki Road.
If you're able to spend a couple of hours to help out with the splitting and stacking of the wood please let Ken Leeatham know on 021 2771614.
If you are coming, take the middle driveway and go down it for a couple of hundred metres, then take the left hand entrance then veer left again. We will be down past the house.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
A reminder that your help is needed to find silent and live auction items. 
Don't forget the firewood splitting working bee on Tuesday 28th February starting at 8.30 am. The wood is at David and Anne Blewden's property at 1215 Kaipaki Road.
