If you are not attending, please register your apology in the normal manner
From President David
We had a good turnout last Thursday for Committee Meetings and we had a few of the Directors give us updates after the meetings. There is definitely a lot going on in our Club at the moment. We had a Rotary Toast from Bill Wilson on the Rotary Club of Barre, Vermont USA. Bill had been on a Friendship Exchange in 2007 and are still in contact with the Club. We also showed some pictures and an update on where the BoFamily are in Europe at the moment on their year long family adventure.
Next week we have a guest speaker Mark Anderson, Major Gifts Officer for the Rotary Foundation (from Sydney). John Bishop will be standing in for me as I will be away for a week. This should be a great evening with Michelle Tanner attending from Matamata so please come along and hear about the Rotary Foundation. Ian Grant gave us an Our Rotary World address on Thursday about the basics of how the Rotary Foundation works so we are all ready for our guest speaker next week.
Enjoy the rest of your weekend.
President David
Final Call for Conference Home Hosting
Thank you everyone who has already offered home hosting for out-of-town Rotarians attending our conference in May this year.
As you are aware conference registration fees are a bit higher than previous years, impacted like everything else by the cost of living crisis and recent high inflation rates. For our out-of-town guests the additional cost of up to two nights' accommodation in Cambridge makes attending conference a significant financial investment for many. By offering home hosting you may very well make attending conference possible for a fellow Rotarian who otherwise may not attend due to cost.
As you know, Rotary is founded on the principle of Fellowship. What better way to demonstrate Fellowship in action, meet and make new Rotary acquaintances and extend a warm Rotary Cambridge welcome than by offering hospitality and home hosting to a visiting Rotarian?
We have been receiving a bit of interest in the home hosting option. By offering home hosting to a fellow Rotarian you would be offering bed and breakfast for up to two nights.
If you have been considering offering home hosting, now is the time to let your Conference Management Team know by emailing Conference Chair, David Blewden at david.blewden@outlook.com
Rotary Youth Leadership Awards (RYLA)
The Rotary Youth Leadership Awards (RYLA) training programme is being run this year from 21-26 April and is a residential event held at Epworth Recreation Centre, on Lake Karapiro. Rotary runs RYLA annually to develop leadership knowledge and skills in young people, aged 20-26. The cost per awardee is $900. Applications close on 28th February. We are in the process of contacting local businesses to tell them about RYLA and invite them to encourage a suitable staff member to apply. This year we also are approaching the businesses that participated in our apprentice awards in 2023. Contact Don Wilson if you know someone who may be interested.
Reminder: Request for Carparking Assistance - Resthaven Market Day
We still need parking marshals for the Resthaven Market Day at Payne Park on Saturday 17 February. We need people from 8.30am to 10.30am and 10.30am to 12.30pm. Please contact Laurie Graham on 027 476 7362 if you can assist, it would be much appreciated.
Request for Marshalling Assistance - Waipa Fun Run
The Waipa Fun Run is once again on Sunday 3 March and Rotary have been asked if we would assist with the marshalling again. Our support has always been appreciated by the organisers.
Ken Leatham is organising volunteers and his approach is that you will be considered to be available to help on the day unless you notify Ken to the contrary, ph 021 277 1614.
2024 Cambridge Garden Festival
Planning is underway for the 2024 Cambridge Garden Festival to be held on Sunday 10 November.
The project team consists of Gary Smith, Colin Pauling, Bev Maul-Rogers and David Partis. We have successfully engaged 12 gardens around Cambridge and marketing is expected to start in late March.
Rotary Toast
Bill Wilson introduced the Rotary Club of Barre, Vermont, USA.
Formed in 1924 their fundraisers include an Art Splash Auction which last year raised over $10,000 distributed as grants, Spring Clothing Drop ‘n Swap, Wheel For Warmth, Friday lunches for the Elderly and Homeless, support for the Salvation Army and the 2nd Annual Pie for Brunch event.
Coming Events and Reminders
Resthaven Market Day marshalling, Saturday 17 February
Resthaven visit -Thursday 22 February. Meeting at 4.30 pm at the reception area for a tour of their facilities. After the visit we go to Joe's Garage for dinner at around 6.30pm which will consist of pizza chips and salad.
Karapiro Lodge visit, hosted by Colin and Jan Pauling, Saturday 3 March
Waipa Fun Run marshalling, Saturday 3 March
Bookarama, 17-21 April.
District Conference 9930, 17-19 May. A reminder from District Conference chair David Blewden:
Encourage our own members to register
Encourage our members to offer home hosting
Encourage new members and first time conference goers to register and receive the District subsidy
Identifying a potential new member for our club who we could sponsor to conference
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.)
The Waipa Fun Run is once again on Sunday 3 March and Rotary have been asked if we would assist with the marshalling again. Our support has always been appreciated by the organisers.
Planning is underway for the 2024 Cambridge Garden Festival to be held on Sunday 10 November. 
