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NEXT CLUB EVENT
 
Format:
 
 
 
 
 
Speaker:
 
 
 
 
 
Register attendance:
 
Tues 13 Aug 2024
 
Joint Meeting with
Te Awamutu Rotary,
Te Awamutu Club on
Alexandra Street,
5.30 for 6.00pm
 
Don Good, Waikato
Chamber of Commerce
 
Followed by dinner at
the Peach and Porker
 
Shona Devoy has been
taking registrations
 
Note:  The next event, on Thursday 22 August, is a social evening, dinner venue TBA 
 
 
Note from the President
On Friday tickets went on sale for the Cambridge Rotary Club Garden Festival on the 10th of November. Over 100 tickets had been sold by 6pm Saturday night. Tickets are selling at Amber Garden Centre, the I Site and online. The marketing phase is now well underway – Facebook, Mailchimp newsletters, newspaper, website and flyers. Next up is the planning and organising for delivery on the 10th of November. Please keep this day free as we are going to need you. It is estimated that we will need about 80 persons on the day, so if you have any friends who would like to help out please let me know.
 
On Saturday I attended the inaugural meeting for our Community Group which has been established as part of the Regionalisation Pilot. The meeting was held in Morrinsville and facilitated by Hywel Bowen who is the leader for our community group. Most clubs in the group were represented. There was much interesting discussion from those attending in terms of how their clubs were structured, the frequency of their meetings and their challenges. Pretty much all of the clubs were now meeting fortnightly with one club meeting only once a month. Some were not having meals at their meetings and the duration of a meeting ranged from around 2 hours to just 1 hour.
 
One important issue that was common was membership. Retaining and growing the membership of clubs was considered to be at the very core of Rotary's future. There has been a steady decline over many years which is continuing. We are well aware this is an ongoing issue across the board not just for Rotary but for all service clubs. Part of the response to this was the suggested development of a marketing strategy that would tell the Rotary story and target prospective members. Clubs would also need to increase their focus and execution in this area and look to those who were achieving well in this area and copy/learn from their approach. The consensus was that Rotary had a lot to offer but this was not well understood by our communities and this was potentially impacting on our ability to attract new members. There is more to it than that of course but I guess you have to start somewhere. Hywel is going to forward a summary/proposal on what our Rotary Community Group  might want to consider working on collectively in this area. Club involvement is not compulsory but, having said that, some clubs in our group are doing quite well in attracting new members and we could well learn from their approach.
 
You will see a story below about what we do at the Cambridge Jockey Club. My thanks to Gordon Calder for preparing this and to him and his team for undertaking this work for our club.
 
Take care and for those of you going to Te Awamutu on Tuesday see you there.
Gary Smith
 
What We Do at the
Cambridge Jockey Club
This article  has kindly been put together by Gordon Calder.
 
A brief history of the all-weather synthetic racetrack:  It was established at the Cambridge Jockey Club in 2020 and racing commenced on it in May 2021. At a cost of around $12 million, this was jointly funded by the Government's Provincial Growth Fund, NZ Thoroughbred Racing and the Cambridge Jockey Club. Prior to this time there were no thoroughbred race meetings held in Cambridge.
 
On the eve of the very first meeting in May 2021, Cambridge Jockey Club CEO Mark Fraser-Campin approached Richard Seabrook and myself to request our assistance with the car parking. It was a good piece of anticipation from Mark, as there was a much bigger crowd than anticipated and we had a very busy day – both main car parks were quickly filled, as was a temporary car park set up over the road, as was the roadside for a considerable distance on both sides of the road.
 
If I say so myself we did a great job that day, our services were much appreciated. We received a great deal of positive feedback from the club and public alike …. And we have been in action for every race meeting since (totalling 36 so far!).
 
The beauty of the synthetic track is that it operates best in wet conditions so is utilised extensively throughout the winter (from May to October). There are 12 meetings scheduled for the current season, but it is not unusual for meetings to be transferred from grass tracks at other venues following periods of heavy rain. This happened three times last season.
 
We have a great team who help out with this venture (we only need three people each day) these being, myself, Richard Seabrook, Gavin Levesque, Bill Wilson, Roger Hill, Laurie Graham, Chris Smiley, Dennis Finn, Nigel Salter, Ted Mason, Bill Robinson, and recent addition David Kennett.
 
We get paid $300 plus GST for each race day.
Roster

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
 
Should you wish to download here is a link to the duty responsibilities  
 
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday.  Do not press "reply" from this bulletin email.
 
 
Week 3
Week 4
Week 5
Week 1
Week 2
Week 3
 
Aug 15
Aug 22
Aug 29
Sep 5
Sept 12
Sept 19
 
NO MEETING
Social
Offsite
5th WEEK
Formal 
AGM
Committees
OFFSITE
Formal
Speaker
Attendance
Te Awamutu
xxxxx
xxxxx
NO
MEETING
Colin D
Dennis
xxxxx
xxxxx
Ian R
Colin D
Welcomer
Aug 13
xxxxx
 
LesleyAnn
xxxxx
Andy
Intro
 
xxxxx
 
xxxx
xxxxx
Roger H
Thanks
 
xxxxx
 
xxxx
xxxxx
Shona
Bar
 
xxxxx
xxxxx
 
Don W
John Bu
xxxxx
xxxxx
Alan
Gavin
Kitchen
 
xxxxx
xxxxx
 
Ted
Bev M-R
xxxxx
xxxxx
Bill W
David B
Equipment
 
xxxxx
xxxxx
 
Silvio
David K
xxxxx
xxxxx
Roger L
Andrew
I've Been Rostered For Duty - What Do I Do?
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
Duty:
Set up and close down venue
How:
Ensure bollards open
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote
in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell
and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place President’s paraphernalia on top table (chain of office).
Place pull-up banners by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it
in cupboard. Venue should be left as it was found.
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles/ cartons in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – supplies kept in cupboard by entrance- same keyring. If stocks low advise purchaser
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they
have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the
right person.
     
 
 
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant, if appropriate.
Thanks should be extremely brief and ask the club to show its appreciation.
 
   
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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Venue Map
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Upcoming Club Events
Aug 13, 2024
NOTE TUES- click for details
Aug 15, 2024
Instead Te Awamutu meeting on 13 Aug
Aug 22, 2024
Dinner out TBA
Aug 29, 2024
5th Thursday
Sep 05, 2024
CLUB AGM-Te Haerenga
View entire list
Upcoming Community Events
Daffodil Day
Aug. 30, 2024 – Aug. 31, 2024
 
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