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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 17th February 2022       
Club Meeting -Good Union
                       Social Meeting
 
Speaker - NA
 
Subject - NA
    
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FROM PRESIDENT IAN

Presidents Notes 12th February 2022
Thanks to everyone who attended this week’s committee meeting, a solid turn out which resulted in an adjusted ‘and or’ a revised focus into 2022.
Thanks especially to Sergeant Richard for standing in for Sergeant Ted over the last two weeks, his ability to empty our pockets of small change was appreciated by most.
 
As we move forward into the new year, can I remind everyone on the object of rotary: these to encourage and foster the ideal of service as a basis of worthy enterprise and in particular:
 
First - The development of acquaintance as an opportunity for service.
 
Second - High ethical standards in business and professions; the recognition of the worthiness of all useful occupations; and the dignifying of each Rotarian’s occupation as an opportunity to serve society
 
Third - The application of the ideal of service in each Rotarian’s personal, business and community life.
 
Fourth - The advancement of international understanding, goodwill, and peace through a world fellowship of business and professional persons united in the ideal of service.
 
We should all relate to The Rotary 4-Way Test of things we do and say:
With the postponement of our 75th Celebrations next week at Te Awa, and as agreed at last weeks meeting. We have booked the outside area at the Good Union in Cambridge. A table has been made available for those who wish to have a meal – or just pop in for a drink and a catch up.
 
I look forward to seeing you all next Thursday.
President Ian
 
 
 
 
 
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THIS WEEK'S NOTICES

                 
 
 
 
      
 
    
 

Rotary Meeting – Cambridge High School – 10th Feb 2022

 
Richard Johnstone opened our meeting on the dot at 6pm, stand-in sergeant again for Ted Mason.
 
Ian addressed the Club, welcoming everyone.
 
Ian mentioned the Board meeting coming up on Tuesday and at that meeting we would discuss a fallback plan for any Omicron exposure and how the Club would get through this next period.
 
Next Thursday would be a fellowship evening at the Good Union and start at the normal time for drinks and those who wanted to could stay for dinner.
 
We then went in to Committee Meetings.
 
6:50pm Doug Lang talked to us about Foundation and the annual donation to the Foundation Fund.
 
The Directors gave their updates:
 
Community – Mark Hanlon stood in for Nigel and gave his update.
  • Blood Bank to be held later this month and we are looking for volunteers to help
  • Proposed plan to help with tidying up a rest area alongside SH1, more to come about this idea
  • Plan to work with the Council to increase the number of rubbish bins around the town
  • Proposed plan for the 4th week of the month Rotary meeting for March
Club Services – David Partis provided us an update.
  • Race to Raise funds – postponed
  • 75th Anniversary Dinner – postponed
  • Firewood cutting and sale to push forward while we are still in red traffic light setting. Ken and Bill Robinson to advertise on Facebook to see if we can sell some firewood before Winter.
  • Mini Project – some ideas about a trucking company in Cambridge who we should approach about our sign idea
  • Bev updated us that she has moved away from purchasing alcohol at Liquorland and has taken up an account with New World. This will be helpful in the future for purchase of food and beverages for any functions we hold.
Vocational – Andrew Bateman provided us with an update.
  • Still working on our Interclub visit to Hamilton East – new date proposed 18th May
  • Presidents Breakfast idea continuing and a proposed date – Sunday 10th April
  • Apprenticeship Programme is well underway
International – Bronwen provided us with an update.
  • Good discussion in Bronwens team about a mini project working with Days for Girls. A meeting is planned with Anne Blewden to discuss options.
Youth – Alan provided us with an update.
  • RYPEN going ahead, Cambridge High School likely to put forward 2 candidates.
  • Primary Schools Speaking competition – handover from John Bullick to Alan to carry on with this.
  • Project to revamp the Rotary signs at the entrances to Cambridge
  • RYLA is tentatively cancelled this year.
Richard fined a few people around the Club for various misdemeanors and then launched in to a poem called Outhouse Poem, and a joke called Greenies Revenge.
Neither are worth repeating in the Bulletin. You had to be there.
 
Ian closed the meeting at 7:48 pm and wished everyone well.
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 3
Week 4
Week 1
Week 2
Week 3
Week 4
 
Feb 17
Feb 24
Mar 3
Mar 10
March  17
Mar 24
 
Good Union
Club Service to arrange
Speaker
Committees
Speaker
International to arrrange
Attendance
 
 
Jeremy
Colin
Ian R
Bill MacM
David S
Don H
 
Welcomer
 
 
Roger D
Tim G
Carey
 
Intro
 
 
Roger H
 
Chris S
 
Thanks
 
 
Rollo
 
Greg G
 
ORW
 
 
Nigel
Bronwen
Ray
 
Bar
 
 
Bev H
Mark
Brian P
David B
Don W
Gavin
 
Kitchen
 
 
Ron G
Shirley
Bill R
Bill W
Gretchen
John W
 
Equipment
 
 
Shona
Silvio
Bradley
Dennis
Laurie
doug
 
       
                                                                
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Upcoming Events
75th Anniversary Dinner TBC
Te Awa
Feb 17, 2022 5:30 PM
 
Tongariro Crossing
Feb 26, 2022 – Feb 27, 2022
 
Lake Rotopiko Walk and Jurassic Forest
Mar 26, 2022
 
Big Bike Film Night
Apr 24, 2022
6:45 PM – 9:00 PM
 
2 day cycle tour Ruapehu District
Apr 30, 2022 – May 01, 2022
 
Forgotten World Railway
May 28, 2022 – May 29, 2022
 
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