If you are not attending, please register your apology in the normal manner
From President John
A special welcome to David Kennett who was inducted last week, becoming the newest member of Cambridge Rotary. David was accompanied by his wife Vera and both were introduced to the club by Colin Pauling. David has an interest in electronics and is keen to be part of the Urban Miners group.
Also in attendance last evening was Eric Hillerton. Eric and his wife live 7km from Cambridge but are looking to move to Lauriston Park later this year. Eric wants to stay involved in the community and is looking at Rotary Cambridge as an avenue for maintaining his interests.
Bookarama retailing activity starts big time at the end of the month. 30 April is moving books to the town hall, two days set up and then we start selling to the public from Wednesday 3 May.
Rosters are circulating so please ensure you put your name down for duties; there are plenty of light duties available, sorting, keeping selling tables tidy, security etc so please be involved. Dennis Finn has the rosters.
See you this Thursday 27 April at staff room Cambridge High School.
John
Guest Speaker - Mana Hapori
Ngaio Gilles from Mana Hapori talked about the work they do with volunteers, business, and schools to ensure that our tamariki have a full puku. Fresh lunches are made at the Mana Hapori offices and delivered to the schools every day. Our community does not qualify for government funding for lunches so the Cambridge community has worked together and it is working well.
New Member Welcome
Welcome to our new member David Kennett who was introduced to the club by Colin Pauling.
Congratulations to Urban Miners
Congratulations to Rotary Urban Miners who won the Waste Minimisation Environmental Award at Waipa Networks Business Awards. They were also awarded a Highly Commended for the Community Contribution Award.
Bookarama - Helpers Needed
We are fast approaching Bookarama which opens to the public from Wednesday 3rd May to Sunday 7th of May 2023.
As in previous years, this is a big project for our Rotary club and requires a good number of people to support the operation. We are indeed heading for another successful year and to date we have gathered a great range of good books (non-fiction or fiction) suitable for both children and adults of all ages.
A crucial role is someone who organises the people and tasks associated with ensuring we have plenty of stock on the tables, replenishing on a regular basis. This year Anne Blewden has kindly volunteered to undertake this role because it’s vital to have the necessary number of members each day. She will assess stocks and guide activities as necessary to make it work.
Anne is well underway with organising the roster and currently she needs people to cover for:
Monday and Tuesday morning set-up
Sales on Wednesday afternoon
All day Thursday
Friday 3-5pm
All day Saturday, and
Sunday up to around 1.30 pm.
If you can help at any of these times please get in contact with Anne urgently on [email protected].
Thanks, Anne, for your help and we look forward to a successful Bookarama.
Dennis Finn
Project Co-ordinator
The District Conference team have had a great time - more on that next week!
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
