If you are not attending, please register your apology in the normal manner
From President David
With our successful Bookarama fundraiser now completed for the year we now look ahead only a few weeks to our Club hosting the District Conference for DG Bill. David Blewden and his team are working tirelessly on the final planning and I am now attending the weekly meetings to align our Club responsibilities for the event.
I had the opportunity on Monday to take the Advanced Public Speaking slot with the RYLA candidates out at Camp Epworth. I prepared a session on ‘Impromptu Speaking’ and we had a lot of fun with the candidates choosing questions for each other, speaking and evaluating each other and it was a really enjoyable experience. If you ever want to help with the young progressing leaders in this world, RYLA is an excellent programme to be involved with.
Our Club put forward 7 candidates this year due to the great work put in by Kim Prichard and Don Wilson. There was a lot of interest in our Community and many companies have got behind RYLA now and are self-funding students to attend. I believe another company is keen to put forward multiple candidates next year which is truly an awesome achievement.
I also managed to attend the opening of the Hanlin Building along with John Bishop, Don Harris and Roger Gordon last week. The sleek multi-million-dollar first stage of Cambridge Resthaven’s extensive development project was opened and a huge milestone for Resthaven which started as a Rotary project so many years ago.
I am looking forward to getting back to Cambridge High School this week and we are hosting Linda Roil from Kids in Need as our recognition of Community Volunteers evening. Hope to see you all there.
Enjoy the rest of your weekend.
President David
Guest Speaker at this Week's Meeting
This Thursday 2nd May we are having Linda Roil from Kids In Need as our speaker and to receive a Certificate of Appreciation from DG Bill Robinson. Kids In Need is his chosen charity for the year and we would appreciate a good turnout of members and partners to recognise the work that Linda and her team do in our community.
Bookarama Wrap-Up
Thank you for everyone's sterling efforts over the past months and particularly over the last week in the Town Hall. Special mention too to Nigel Cosgrove from Peake Logistics Ltd who generously gave of their time and equipment, including the truck.
Over the year we spent about 385 hours in the shed sorting books and over the week moving in and out of the Town Hall we spent another 670 hours plus about 30 hours for our junior cricket team volunteers. Almost 1100 hours in total! Equivalent to 5.5 full time workers without holidays…. Amazing. Thank you so much.
Almost $22,000 was raised (before expenses) and we expect to clear approx $17,000 for the community. In addition, we have donated a large number of teen fiction books to Kids in Need.
If you have any feedback, new ideas or suggestions that could improve anything please let Ray Milner know.
Rotary International President Visit
For those of you who haven't registered yet to come and meet our International President Gordon McInally in Hamilton, you are encouraged to do so.
This will be the first time a sitting International President has visited our district, organised by DG Bill Robinson, so let's make them welcome. Partners are also most welcome to come along to hear Gordon and meet them both.
Coming Events and Reminders
District Conference 9930, 17-19 May. More details about the District Conference can be found at this website https://www.9930conference.co.nz/
District Changeover, 30 June in Papamoa
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Gong, Raffle
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting – su[pplies kept in cupboard by entrance- same keyring.
Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeonhole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty & Toast
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening.
You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
AND THE TOAST
At our regular meetings we will toast the members of a Rotary club in another part of the world. The toast reminds us of the international nature of Rotary and that clubs like ours are active and doing good on every continent and it is one of our 3 focus areas this year, Rotary Awareness. The duty involves researching a Rotary Club somewhere in the world, making contact with them, sourcing an image or brief on the club and we have a toast to the Club. Ideally finding out things like: the size of the Club, ratio of males to females, age of the Club, main Community Projects and Fundraising activities gives us an appreciation of the wider Rotary World. (Pres David happy for you to include a Power Point of slide of club if needed. He is happy to assist with this and advise as needed.)
