If you are not attending, please register your apology in the normal manner
FROM PRESIDENT JOHN
Our guest speaker gave a comprehensive view of the work of Cambridge Community House, its supporters and sponsors.
Several Rotarians brought dry goods that will ultimately be donated to needy families at Christmas. In addition the Sunshine Fund raised $350 and this was also donated to Community House Group.
Remember this week we do not have a meeting at CHS. We will be meeting at APL - check below for details.
Rotary Cambridge Christmas Party will be held at the Classic Car Museum, C & R Developments, Hannon Road on Thursday 1 December 2022. This is a partner’s night. Catering is a gourmet buffet meal by the award-winning Southern Spit Roast & BBQ Catering Company. More details and numbers in the next couple weeks.
President John
APL VISIT, THURSDAY 3 NOVEMBER
Our visit to APL is confirmed for 3 November. The entrance to APL is off Swayne Road and first entrance on left after the fly over just past Joe's Garage. Go up the long drive and turn right to park outside offices where we will meet at 5pm. Wear closed foot wear and long trousers.
Please be at the venue at 5.00 pm. The tour is approximately 1 and a half hours and we will then go to Joe's Garage for a meal. If you have your name down for the visit and don't want the meal you must apologise in the normal way or you will be charged!
This will be a really interesting visit so we look forward to a good turnout.
Many thanks to Richard Seabrook for the work he's put into organising this visit.
GUEST SPEAKER - CAMBRIDGE COMMUNITY HOUSE
We were fortunate last week to have Amy Watkins and Annette Willis attend the meeting to talk to us about the work of Cambridge Community House and the Cambridge Committee of Social Services. They have a huge team of volunteers providing a range of services to the community and a lot of work is going on to support families, particularly through Covid and the consequent economic challenges. They have a very broad network of support agencies who work together to achieve solutions that meet the social needs and well being of the community.
Amy acknowledged that CCH need financial support and have been well supported by Rotary Cambridge over the years. Rotary has had a long association with CCH who have been a recipient of proceeds from Race to Raise Funds in the past.
Their Christmas Cheer initiative involves nominated individuals or families receiving supermarket vouchers and Christmas food goodies, and they are also invited to come along to a toy day and choose toys at the amazing toy grotto for their children. In 2016, 59 families were helped with Christmas Cheer; last year it was 120 families.
It's not too late to donate to Christmas Cheer. Bring your non-perishable goods to Rotary and Lesley-Ann will pass them on.
GARDEN FESTIVAL
We're getting closer to the time for our big event. Thanks to all members who have offered their support and, at this point, Carey has enough volunteers across the day. Thanks to Carey for her hard work getting it to this stage.
Keep fingers crossed for fine weather so that the large number of interested people from the community have an enjoyable day.
RACE TO RAISE FUNDS
Race to Raise Funds is on our agenda for the first quarter of next year. A committee is now working on the project and our aim is to encourage support from within the community so that we can raise funds for a worthwhile cause.
OTHER ITEMS OF INTEREST
John Bullick advised that $3,000 was raised from auctioned items at our charity auction on 20 October. He also thanked those who made bids for the prizes.
Rotary was part of the group that got Resthaven off the ground 50 years ago. Our club should be represented at the special dinner to be held at Lake Karapiro. More information to follow once dates are confirmed.
The Achievement House Christmas Party is set for Tuesday 29 November at Achievement House.
Bookarama is the subject of some discussion. We are having difficulty finding an appropriate book sorting room. Ray Milner has been working to resolve the issue but if you have any ideas please get in touch with him.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
will meet at 5pm. Wear closed foot wear and long trousers.
