If you are not attending, please register your apology in the normal manner
From President John
We had almost a full house this week with 15 visitors from Rotary Club of Te Awamutu joining our meeting at CHS. Pleasing to also note both clubs were represented at all the tables in the room. Many thanks to Mark Hanlon and his team for hosting visitors at Urban Miners, Arnold Street Depot, prior to our meeting. The Te Awamutu club were able to view first-hand what happens to the e-waste they have volunteered to collect in their Te Awamutu district.
As mentioned last week the auction, live and silent, at the raceway, Race to Raise Funds, generated $11,200. That was the good news – bad news was the runout of food with 35% of diners still to eat. Bev Heron and myself met with GM, Chef, and events coordinator to express our disappointment on the impact on our project. Raceway management listened and an agreement has been reached on how to handle the immediate fall out and any negativity to a future project. Letters are being prepared by the raceway and I will share this with you at our meeting on 13 April.
A reminder there will be no Cambridge Rotary meeting this Thursday 6 April. Many are going away for Easter and it's an opportunity for members to take time out and recharge the batteries.
Happy holiday – see you all on Thursday 13 April at CHS.
John
Sports Hall of Fame and the Regent Theatre
Alan Livingstone addressed the meeting, giving members an update on progress with the Sports Hall of Fame since his last visit. Building consent has been approved but costs are higher than the original estimate which was developed some time ago. The updated cost is now $3.2 million with some discussion underway to incorporate the management of the Māori Sports Hall of Fame. There has been great support and the project is moving forward.
Given that the Rotary Club of Te Awamutu was visiting, Alan also provided an update on the Regent Theatre in Te Awamutu. The Allen Webb Theatre Trust has been formed and a theatre manager has been appointed and progress is positive. The demand is there but having good movies is critical.
Bookarama 30 April - 7 May
Bookarama is a big project for our club and the focus right now is to sort through the books and get them packed ready for the move to the Town Hall. We're continuing with book sorting every Wednesday with additional days added as volume requires.
We're looking to have good input from our members and while the emphasis is on sorting, considerable work will be required once we start the lead-in to the sale days. The days where volunteers are required are:
Sunday 30 April to Tuesday 2 May - set up
Wednesday 3 May to Sun 7 May - sale days
Sun 7 May from approx 1 pm - dismantling
Please contact Dennis Finn on 027 281 4113 if you are able to help during any of these days and there will also be opportunity at our next meeting for you to sign-up to support this work. This is one of those projects where the adage "many hands make light work" is certainly true!
A Toast to Cambridge
President John received the following email from Parkwood Rotary, Gold Coast:
Hi John, I am a member of Parkwood Rotary, our club is a suburb on the Gold Coast, Australia. Each week one of the members is asked to raise a toast to another Rotary Club and this week I have the pleasure of talking about Cambridge Rotary. I have chosen your club as I was raised in Cambridge until I was 12 years old and then my parents moved to Australia; I have fond memories of Cambridge and friends I made. I have gathered information from your website which is fantastic by the way and Tuesday night the Parkwood Rotary Club will raise a toast you and your members for the exceptional work you have been involved in.
Kind regards
Karen Morton
The Bulletin will take a break over the Easter period and the next issue will be published on Sunday 16 April.
Have a happy Easter break!
Photo by George Dolgikh: https://www.pexels.com/photo/white-flowers-between-brown-rabbit-figure-and-eggs-2072163/
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Alan Livingstone addressed the meeting, giving members an update on progress with the Sports Hall of Fame since his last visit. Building consent has been approved but costs are higher than the original estimate which was developed some time ago. The updated cost is now $3.2 million with some discussion underway to incorporate the management of the Māori Sports Hall of Fame. There has been great support and the project is moving forward.
Bookarama is a big project for our club and the focus right now is to sort through the books and get them packed ready for the move to the Town Hall. We're continuing with book sorting every Wednesday with additional days added as volume requires.
