If you are not attending, please register your apology in the normal manner
From President John
Last Thursday night the Race to Raise Funds project ticked another box in our 2022-23 Cambridge Rotary fund raising for latter inclusion in Club Community Grants. Steve Davis our live lot auctioneer was, as always, superb. With 50 plus items the silent auction also contributed and we will have several thousand dollars to distribute among our organising partners. That is the good news.
The bad news was the Cambridge Raceway Catering Company ran out of food with 30 per cent of the diners still to be fed. Food was found but was sub standard and poorly prepared. After the races on Thursday night we opened a dialogue with the Raceway and meetings on their turf have been scheduled for Tuesday.
This Thursday 30 March Cambridge Rotary Club is host club for a visit from the Te Awamutu Rotary Club. We have a strong relationship with them as they provide volunteers when Urban Miners are collecting in Te Awamutu. Urban Miners have invited Rotarians visiting from TA to view the premises at Arnold Street at 4.30 pm on Thursday before our meeting at CHS. Any Cambridge Rotarian is also welcome to visit, especially folk new to our club. Catering will be in the care of Hanoi Boy.
John
Race to Raise Funds
Race to Raise Funds is a proven fund raiser for Cambridge Rotary and the club has been pleased with its success. On Thursday night, between races, folk supporting Cambridge Community House, Days for Girls, Cambridge Junior Cricket and Rotary generously contributed to a successful silent auction.
Four race sponsors - Te Awa, Cambridge Jockey Club, Avida and Forsyth Barr - generously supported the cause. Steve Davis donated his auctioneering expertise and worked hard to extract bids for the live auctions.
Thank you to all who contributed time, dollars and auction items for the event, it has made the community fundraising a success.
Bookarama 30 April - 7 May
Bookarama is very much our project focus over the next month. For the last few weeks there has been a steady flow of books and we were able to access some very good books left over from the Tauranga Book Fair, which was really helpful. Overall the quality of the items seems to be excellent.
Ray Milner is taking leave for an overseas trip and Dennis Finn will step into his place while he is away, which happens to be during the time of the sale.
We're at a point where we need to start to pull the roster together and are seeking member volunteers to help over the duration of the sale, including set-up and dismantling. The days where volunteers are required are:
Sunday 30 April to Tuesday 2 May - set up
Wednesday 3 May to Sun 7 May - sale days
Sun 7 May from approx 1 pm - dismantling
Details on how to register your availability will be provided at the next Club meeting.
Upcoming Trips
Cambridge Stud: Don't forget the trip to Cambridge Stud on Thursday 30 March, meeting at the Cambridge Stud carpark, 128 Discombe Road at 1.45 pm.
Raglan Fish & Chip Cruise: Sunday 16 April. Please register interest for this event via the Event on the home page of our Club website or under the Events page.
You can still book but Andy needs to know by this Thursday 30 March.
Extras Wanted
As you are all aware our club is to host the 2024 District 9930 Conference at the end of Bill R’s year as DG.
The conference committee, led by David Blewden, is in film mode as we prepare to put together a 90 second video to promote Cambridge, Rotary and Conference. We are being ably assisted by Simon Reynolds from Create Video.
We now need YOU! We are calling for volunteers to have mostly non speaking parts.
The plan is to visit locations around town and have 3 or 4 members being “active” at each spot. For the big finale, we want as many people from our club as possible out at the Don Rowland Centre for a shot of the venue and our members. We are looking for a group to be at:
A café …. to be decided
The Thornton Road Bowling Club
The Thornton Road outdoor gym
The Victoria St bus stop
The Golf Club
Urban Miners HQ
Don Rowlands …… all of you!
So if you are a golfer, bowler, fitness wannabee, an e-biker or coffee drinker, we’d love to hear from you ASAP.
We want to do the filming on one day, Monday 3rd April, this is only next week. If the weather is unfavourable it will roll over to the next day!
Please contact Deb Robinson by phone or text to state your preferred location, ph 0274 417 476.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
Last Thursday night the Race to Raise Funds project ticked another box in our 2022-23 Cambridge Rotary fund raising for latter inclusion in Club Community Grants. Steve Davis our live lot auctioneer was, as always, superb. With 50 plus items the silent auction also contributed and we will have several thousand dollars to distribute among our organising partners. That is the good news.
Bookarama is very much our project focus over the next month. For the last few weeks there has been a steady flow of books and we were able to access some very good books left over from the Tauranga Book Fair, which was really helpful. Overall the quality of the items seems to be excellent.
trip to Cambridge Stud on Thursday 30 March, meeting at the Cambridge Stud carpark, 128 Discombe Road at 1.45 pm. 
Chip Cruise: Sunday 16 April. Please register interest for this event via the Event on the home page of our Club website or under the Events page.
