If you are not attending, please register your apology in the normal manner
FROM PRESIDENT JOHN
Week 13 - 29 September 2022
This week was the perfect storm of activity for Cambridge Rotary. We welcomed:
Guest speakers Alan Livingston, Miff Macdiarmed and Graeme Maw from the Home of Cycling Trust.
Rotary guests from Putaruru.
John Tarbutt – most esteemed and highly decorated member of Rotary Cambridge back from leave of absence.
Assistant Governor David Hulme.
Colin Pauling from Harbourside Rotary – a new Cambridge resident with wife Jan.
Malinda Chandrasekera and his wife Chathuri Chandrasekera, inducted into Cambridge Rotary.
A special welcome to you all.
Rotary World Action Day was on 24 September 2022. Four Cambridge Rotarians manned a stand at the Caravan and Motorhome Show, in conjunction with a couple of Hamilton Clubs, promoting Rotary.
At our last Board meeting we agreed to purchase a retiring vehicle from WDC. At the Waipa District Council meeting this week the WDC confirmed they will gift the vehicle to Urban Minors/Rotary.
Finally, to round off a great night for the 57 folk in attendance, we have received confirmation from the Rotary Foundation that a $5000 grant has been approved so, together with our contribution, we will again run our Cambridge Apprentices Awards.
WELCOME
Colin Pauling became a Cambridge Rotary member this week, having transferred from Harbourside Rotary in Auckland.
Welcome, Colin and Jan, to the Cambridge district and to our club.
Malinda Chandrasekera was inducted as a member of our club. He was supported by his wife Chathuri. They came to New Zealand in 2011 from Sri Lanka and shifted to Cambridge in 2017. It is great to have Malinda join the team.
We also welcomed 5 visiting members of the Putaruru Rotary Club. Their President, Raewyn Calvert, thanked us for the opportunity to visit and expressed to us that they were only a small club but are doing some great work for Putaruru.
HOME OF CYCLING TRUST
The key part of the night was the opportunity to hear from 3 members associated with the Home of the Cycling Trust. Our past Mayor Alan Livingston (a trustee of the Trust), Graeme Maw (Chair of the Trust, formerly Chief Executive of Triathlon NZ and Manager of the Swim team at this year's Commonwealth Games) and Miff Macdiarmed (CEO of Destination Cambridge and a trustee of the Trust). They informed us of progress on the New Zealand Hall of Fame, stating Waipa, known as the Home of Champions, was the right place for such a worthy addition to the current velodrome. 2.6 million people live within a 2-hour drive of this national attraction. This is a large project and the community needs to be behind it.
HARRIERS ON SUNDAY 16 OCTOBER
Rotary Cambridge is doing the marshalling for the Cambridge Harriers event and getting paid for it
Time: 8.30am till 12 noon maximum. Some shifts will finish a lot earlier and some start later.
Every member (except those on LOA and some of our elders) will be included on the roster unless you apologise to Nigel Salter. [email protected]
We would like it if some members include their wives and the 2 of them can man a drink station together. Can those volunteering their wives also let Nigel know so we can make the roster before our next meeting on the 6th October.
We will need 37 marshalls so it will be all hands on deck.
Any questions please contact Bill Robinson or Nigel Salter.
ROTARY IN ACTION
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
