If you are not attending, please register your apology in the normal manner
From President John
After a long Festive Season break it was pleasing to see and catch up with Cambridge Rotary Club members back at our regular CHS staff room meeting place. It seems most of the team have summered well!
I took the opportunity to highlight the Rotary Cambridge year to date financials for both the Club account and our Charitable Trust account. With covid interference out of the way we are returning to normal service, however we will not rest on our laurels, there are always pathways to improvement but all members can be pleased with their contribution year to date.
Also highlighted were the committees' contributions year to date under the stewardship of our directors. Rotary Cambridge contributes significantly to community volunteer hours and provision of grants.
Activities looming include Cambridge / Waipa tractor trek and Race to Raise funds – see information for both below.
John
Tractor Trek – Monday 13th February
The Feelings for Life Tractor Trek 2023, in partnership with Rotary, is coming to the Waikato and involves Cambridge Rotary Club. The Trek serves two purposes:
1) Visit to local schools, spreading happiness and giving free mental health educational resources and videos to whānau and schools.
2) Fundraising to produce more of these videos so more tamariki can have access to these valuable resources to help them manage their big feelings.
Tractor Trek Itinerary 2023
Monday 13th February is the Launch in Cambridge and will be at the Cambridge Middle School. A number of dignitaries will be at the launch as well as our District Governor Kevin Forgeson and Assistant District Governor David Hulme.
Need Some Help PLEASE…the Rotary Club of Cambridge are holding a BBQ breakfast of Bacon & Egg Muffins and we need some helpers and a couple of BBQ’s please. David Partis is organising the BBQ and his property at 145 Victoria Street backs on to Cambridge Middle School so we have good access to where the Tractor Trek launch is going to be.
PLEASE CONTACT DAVID IF YOU CAN OFFER A BBQ AND HELP ON THE MORNING OF THE 13th FEBRUARY.
Link below to the website article with more information about the Tractor Trek 2023.
This event is scheduled for the Thursday 23rd March and we have had 250 tickets printed and are starting to sell tickets. Next week at Rotary President John will start his big sales pitch. Our partner organisations are Days for Girls, Cambridge Community House, Cambridge Cricket Club and the Rotary Club of Cambridge.
Please get behind and support this event. A post has been released on the Rotary Club of Cambridge Facebook page so if you can please share this with any groups you have access to.
Tickets can be purchased through any of our partner organisations or through President John Bishop or David Partis.
Clubrunner App on Phones
David Partis mentioned that he had noticed one or two members who didn’t have the Clubrunner App on their phones. The app is very helpful for accessing address, email and phone details of all of our Cambridge Rotary Club members. If you need assistance with this please contact David Partis or John Tarbutt and we will help install the app for you.
Duties and Absence
A reminder to please check the duties roster regularly. In the case where your duty is several weeks in advance you can ask John Tarbutt to see if he can make a change. However, if you're looking to swap at relatively short notice then it's your responsibility to arrange someone to cover your duty. Registering an apology for a meeting does not remove the need for you to ensure your duty is covered.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
he Feelings for Life Tractor Trek 2023, in partnership with Rotary, is coming to the Waikato and involves Cambridge Rotary Club. The Trek serves two purposes:
