Please take note of the Duty Roster and be in good time for your duties.

NOTE The Duty "Magic Moment" is: A short comment referencing something in our community, or within Rotary which you find inspiring, encouraging or adding to the joy and pleasure of life. It should be an uplifting story that takes no more than two minutes to deliver. Ideally it will be something from the last week or so, something others may not yet have heard about.

If  you are unable to attend on the date you are rostered, please swap or arrange a substitute.

Here is a link to the duty responsibilities NOTE DUTIES ARE STILL BEING UPDATED FOR THE NEW VENUE if there is anything missing or you are unsure of what to do ask Ray Milner!

Please Text Apologies and extras to 021 0267 8742 ( or phone) or email rotarycambridgenz@gmail.com  BY MIDDAY ON Wednesday Do not press reply from this bulletin email to send apologies or extras

• Record attendance and apologies on attendance sheet.
• Complete name cards for all visitors to wear and record names.
• Record make ups and receive attendance cards.
• Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
• Sell raffle tickets.
• Give President list of all visitors including members partners and visiting Rotarians.
• Prepare summary of attendance numbers.
• Hand attendance sheet to treasurer for charging of meals.
• Hand cash to Treasurer for banking.

• Members Badges stored in room by kitchen.
• Raffle tickets and cash box stored in cupboard beside Badge box.
• Attendance sheet received from person receiving apologies.
• Key (labelled 'General Use') for locked cupboards are in kitchen - second drawer next to sink facing into meeting room.

• Stand by the entrance and greet everyone as they arrive (a great way to learn members names).
• Introduce the visitor to the President if possible (he/she may be otherwise engaged).
• Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
• Introduce other visitors to one or more members and ask them to host the visitor for the evening.

• A handshake and a welcoming smile.

• Set up attendance table.
• Storage is in the room next to the kitchen.
• Key (labelled 'General Use') for locked cupboards are in kitchen - second drawer next to sink facing into meeting room.
• Return equipment to storage after meeting.    

• Please make sure you unlock table wheels before moving them and lock when in place.
• Place name badge box in entry so members can recover them as they arrive.
• Place lectern at end of room opposite entrance.
• Place Sergeant's paraphernalia on table near lectern (shrapnel box, fines box, raffle numbers, bell and hammer, microphone).
• Place roll out banner(s) behind lectern.
• After the meeting return all equipment, including name badge box where you found it and lock cupboards.
• Tables are to be located around edge of room and chairs placed as per the plan in the kitchen.

• Ensure doors are locked (back door to outside bins; office door providing access for caterers).
• Ensure all lights and the air-conditioning system are turned off close front door and ensure locked.

• Use control pad to lower projector screen and assist speaker to set up laptop for their presentation. Connecting cables are in drawer of small table by control pad.
• Place microphones on lectern for use by speakers. Microphones are stored kitchen cupboard above extractor fan. Push spring release to open

• Unlock fridge using key in locked cupboard (key for this is ...)
• Serve at bar before meeting from 5.30pm (if members can wait that long!)
• Be familiar with our Host Responsibility Plan, found on club runner website.
• Use Blue-tac to secure Liquor Licence on wall near bar.
• Serve members after business sessions and before meal.
• Place empty bottles in recycling bins outside back door (turn right and place in correct bin).
• Bottle tops into receptacle provided (kiddney tin). Cardboard into recycling bin.
• Return unused and part used bottles to fridge along with float and lock.
• If using extra table ensure wheel locks are off before moving.
• The treasurer will collect proceeds of sale and leave float for next time.
• Place bar licence with float for next time.
• Wipe down all surfaces used in serving alcohol.
• Replace table where found (take wheel locks off before moving).

• Drinks and float in metal cash box used by attendance then locked in cupboard.
• Key (labelled 'General Use') for locked cupboards are in kitchen - second drawer next to sink facing into meeting room.
• Glassware from fridges and/or kitchen cupboards.

• Be in time to welcome the evening's speaker.
• Introduce to President.
• Ensure they are set up for any PowerPoint presentation they have with them. (See IT Equipment duty person.)
• Confirm that talk should be about 20 minutes with 10 minutes for questions.
• Provide with drink from bar (Club pays for this).
• Help guest socialise with members once set up.
• Sit with guest for the meeting.
• Introduce the speaker to the club with brevity.
• If you have looked them up on Dr Google before the meeting make sure you have the right person.

• Obtain thank you gift from Sergeant.
• Thanks should be extremely brief and ask the club to show its appreciation.

• Tables should clear glassware into kitchen.
• Glasses are placed upside down on glass racks (they have prongs for fitting glasses over to help stabilise them during washing.
• Once Caterers are clear of kitchen use dishwashers to sterilse glassware.
• Read instructions for use of dishwasher on kitchen wall.
• Put glassware away. Clean and drain dishwashers as per instructions on kitchen wall. Turn off dishwasher.
• Dishwasher only takes about two minutes to clean and sterilise.