If you are not attending, please register your apology in the normal manner
From President John
What an enjoyable evening as Cambridge Rotary wound up 2022 with a buffet and Santa at C&R Developments Classic Car Museum. Thanks to the organising committee, especially Bev Heron and Dennis Finn. Buffet was delicious and Dennis was back in his Santa suit for the second time in two days.
Congratulations to John Tarbutt on receiving a Rotary special cognition award from DG Kevin Forgeson for his work in promoting and compiling our district results for the RI questionnaire and consolidation of reviews for potential amalgamation of Rotary Districts. Also, in attendance at our last meeting for the year were UK Rotarians Nigel and Ann Whitely from the Rotary Club of Romney Marsh in Kent.
Sunday's marshalling for the Cambridge Christmas Parade is the club's last activity for the year.
Thank you to the directors and the club for your support in ticking off the avenues of service. We have been fortunate to have been covid free since July and therefore have been able to run our meetings, projects, and interface with the community face to face and zoom free.
May I wish all Cambridge Rotarians and their families a very Happy Christmas and look forward to all of us meeting up again for a roll up at the Cambridge Bowling club in late January.
Achievement House Christmas Lunch
Earlier this past week, as we've done for a good number of years, we held a Christmas lunch for Achievement House. The Bruised Brothers Band played and Santa also made a welcome appearance. The lunch was thoroughly enjoyed by everyone and Rotary is very thankful for the generosity of the food retailers who contributed the lovely selection of food.
Rotary Christmas Party
We had a fantastic evening for our Christmas Party at C & R Developments. Great venue, good food and good company - the photos say it all! Thanks to the organising committee and President John for organising the night.
Urban Miners
Don't forget:
End of year function for volunteers is Tuesday 13 December at Arnold Street from 4pm.
The last e-waste collection for the year will be in Cambridge on 18 December. The next Bulletin will contain details of collections during January/February.
Cambridge Christmas Parade
There was a good community turnout to watch the Cambridge Christmas Parade, helped by the sunshine. Many thanks to the 15 members who gave their time to help marshall the event and to Nigel Salter for co-ordinating it.
See you all next year on 26 January!
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
What an enjoyable evening as Cambridge Rotary wound up 2022 with a buffet and Santa at C&R Developments Classic Car Museum. Thanks to the organising committee, especially Bev Heron and Dennis Finn. Buffet was delicious and Dennis was back in his Santa suit for the second time in two days.
