Welcome to Rotary Cambridge

Service Above Self

Thursdays at 5:30 PM

Staff Room Cambridge High School

25 Swayne Rd
Cambridge, Waikato 3434
New Zealand

Thursdays 5.30pm for 6pm start

District Site

Venue Map

Next Meeting 26th November 2020

Subject: Committee Meetings

Venue: Cambridge High School.

Time: 5:30pm for 6:00pm start

Apologies and extras need to be advised by Tuesday am at the latest.

THIS WEEK'S NOTICES

Posted by Nigel Salter

President’s message …. Good news to share with members particularly for those not present on Thursday – we have a new member – Sean Brady who was inducted at the meeting. His classification is Insurance – Chartered and he will join the Youth/New Generation Committee. We welcome Sean and his partner Annie to the Club.

Congratulations to Jono and Ashleigh Gibson on the arrival of Monty on 15 November. Hopefully a prospective Rotarian.

Considering the challenges we have all faced in the first half of this Rotary year, our achievements have been commendable which was shown in the Directors’ presentations at the Club Forum on Thursday. The Board has worked hard on members’ behalf ensuring the club runs smoothly, members kept engaged and that planning and delivery of activities and events have been delivered in a timely and effective manner. I thank all members for their positive response in helping with various projects and the time they have so willingly given in the spirit of Rotary. A copy of the presentation slides will be circulated to all members this week.

At the Forum, I announced the results and decisions that came out of the survey on Zoom meetings, as follows:

The club vote on the use of Zoom was close – 57% against and 43% for. Some members also emailed in separately their thoughts and suggestions in addition to responding to the survey which were taken into account by the Board when considering the future of virtual meetings. So, the decision was that the club will continue to hold Zoom meetings on a quarterly basis with the meeting shortened to, say, around 45 minutes with an emphasis on quality out of district and international speakers. Prior to the first Zoom meeting, the club will offer education sessions (perhaps in people’s homes) on the use of Zoom and encourage participation in these meetings by all members.

In the notices below, Carey Church’s call for volunteers in a range of areas for the Garden Festival in 2021 is noted. If you can assist and take the load off Carey please make contact with her. We will also circulate her presentation slides during the week.

Don’t forget Committee meetings will be held this Thursday (instead of a speaker) and we look forward to a good turnout so all members can become involved in the projects and activities we have planned for the remainder of the year.

At the 3 December meeting, I am looking forward to hearing the winner and runner up of the Schools’ Speech competition deliver their speeches. We also, hopefully, will have a senior student from Cambridge High School speak.

The following week – 10 December is our Christmas Function and last meeting of the year following which we will take a break until the first get-together for 2021 playing social bowls on Thursday, 21 January.

Meeting Notes: 19 November 2020

President Bev performed the welcome task of inducting Sean into the Club. Sean is new to Rotary and relatively new to Cambridge, although partner Annie is a local. Welcome to Sean and Annie.

More good news: Jono and Ashleigh have been blessed with baby Monty – hopefully a potential future Rotarian?

President Bev presented immediate past President Robyn Cricket with the Rotary International Citation for the 2019-2020 year.

Awarded to clubs who meet the goals they have set for the year in various categories. Apparently Cambridge was one of only six in District 9930 that received a citation.

President Bev then conducted the AGM, formal minutes of which will be available from the Secretary once these have been endorsed by the Board. The formal election of Officers for 2020/2021 are:

Incoming President Ian Grant
President Elect John Bishop
Treasurer Bev Heron
Secretary Ray Milner
Non Director members John Tarbutt, Andy Newman

Honorary memberships were renewed.

The Directors then updated members on the various Committees’ activities to date, and their programmes going forward. We will have a busy Club for the remainder of the Rotary year.

Carey Church, making a special; appearance whilst on extended leave of absence, gave an update on the progress of planning for the 2021 Garden Festival – scheduled for 21 November 2021. Carey and her team are targeting 1,300 visitors for the event, visiting 11 gardens. They need volunteers in a number of areas in the time frames indicated:

Gardens and suggestions for gardens – Needed now
Media communications - March – December 2021

Bookarama grossed before expenses in the region of $22k, a sterling effort from Ray Milner and his band of supporters – Rotarians and especially partners.

The Matakana weekend from 19 – 21 March 2021 has 26 attendees.

The Christmas Party will be at Incoming President Ian Grant’s house again – Thursday 10 December at 5.30 pm, $35 per head. Members to bring a gift appropriate to their own gender for around $10, plus plates & cutlery. Those wishing to attend must register by 26 November.

Dinner – an excellent variety of curries and rice – was catered Royal Cambridge restaurant .

The raffle was won by Ian Grant and Joghn Bishop, with Sergeant John Bishop merciless with the fines

President Bev closed the meeting early at 8.10 pm.

New Member Session

New and not so new members are invited to a short session at 5.30pm this Thursday 26 November (before the Rotary meeting starts). Doug Lang will do a short presentation on the Rotary Foundation of about 20 minutes. Any of our members is welcome to attend.

Committee Membership

2020-21 President Beverley Maul-Rogers
CLUB	INTERNATIONAL	YOUTH/NEW GENERATION	COMMUNITY	VOCATIONAL
John Bishop (D/PN)	Ken Leatham (D)	John Bullick (D)	David Partis (D)	Jan Bilton (D)
Andrew Bateman	Bill Wilson	Carey Church	Andy Newman	Alan van Niekirk
Bev Heron (Trs)	Chris Crickett	Dennis Finn	Brian Palmer	Bronwen Byers
Bill MacMillan	Derek Burns	Elaine Ruis	David Blewden	Denis White
Bill Robinson	Doug Lang	Keith Rogers	Gavin Levesque	Don Harris
Colin Davis	Greg Gascoigne	Kim Prichard	Gordon Calder	Don Wilson
David Smith	Jono Gibson	Roger Gordon	Gretchen Bosacker	LesleyAnn Thomas
Ian Grant (PE)	Jeremy Irwin	Ron Geck	Laurie Graham	Nigel Salter
Ian Rogers	John Windle	Shirley Haycock	Mark Hanlon	Richard Seabrook
John Tarbutt	Richard Johnstone	Silvio Ribeiro	Maurice Marshment	Robyn Crickett (IPP)
Peter Fisher	Shona Devoy	Tom Pickering	Ray Milner	Roger Hill
			Ted Mason
Active members as at 08.06.20 - 57

ROSTER

Posted by John Tarbutt on Nov 08, 2020

Please take note of the Duty Roster and be in good time for your duties.

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.

Should you wish to download ere is a link to the duty responsibilities

Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email [email protected] BY end of day ON Tuesday

To send apologies or extras, do not press reply from this bulletin email

	Week 4	Week 1	Week 2
	Nov 26	Dec 3	Dec 10
Attendance	Ian Rogers David Smith	Colin Davies Ted Mason	Xmas meeting
Welcomer	LesleyAnn Thomas	Shirley haycock
Intro	Nigel Salter	Andy Newman
Thanks	Richard Johnstone	Bill Robinson
Did You Know…?	Colin Davis	Ian Grant
Bar	John Tarbutt Bev Heron	Brian Palmer Mark Hanlon
Kitchen	Roger Hill Roger Gordon	John Windle Chris Crickett
Equipment	Richard Seabrook Silvio Ribeiro	Alan Van Neikerk Andrew Bateman

I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

If you have been rostered to a duty then see the following. Remember if you are rostered and you are not going to be attending, as well as apologising, it is your duty to find a replacement

Club Meetings Attendance Duty
Time:	5.20pm in time to welcome people as they arrive at venue – currently at Don Rowlands Centre

Duty:	Welcome members and visitors alike.

How:	Record attendance and apologies on attendance sheet. Complete name cards for all visitors to wear and record names. Record make ups and receive attendance cards. Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member. Encourage members to buy raffle tickets. Give President list of all visitors including members partners and visiting Rotarians. Prepare summary of attendance numbers. Hand attendance sheet to treasurer for charging of meals.

Materials:	Members Badges stored in room by meeting venue. Raffle tickets and cash box stored in black metal cupboard in equipment room Key to cupboard attached to inside of lectern. Attendance sheet received from attendance officer any time after midday on Wednesday. Cash box stored in black cupboard in equipment room.

Welcome Duty
Time:	5.20pm in time to welcome people as they arrive.

Duty:	Welcome members and visitors alike.

How:	Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names). Introduce any visitor to the President if possible (he/she may be otherwise engaged). Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them. Introduce other visitors to one or more members and ask them to host the visitor for the evening.

Materials:	A handshake and a welcoming smile.

Equipment Duty
Time:	5.15pm in time to set up before regular meeting. Plus after the close of the meeting

Duty:	Set up attendance table. Put out plates, utensils, etc on catering table in hallway (2 crates from store cupboard). Set up 2 tables for dining (if not already done) in hallway Set up lectern and check IT equipment is out (we will be using the band’s sound system and mic, as well as data projector from venue as well as our own laptop). Data projector turned on by top right button, then hook up working computer. Return equipment to storage after meeting. Leave tables and chairs in place as on arrival

How:	Place name badges so members can recover them as they arrive. Placemats on each table - these may need rearranging to suit our meeting. Place lectern by top table, at front. Could be 2 oblong tables to side (set for 6). Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern. Place Presidents paraphernalia on top table (chain of office, collar microphone, flags). Place roll out banner(s) by top table behind lectern. Put out tear drop banner in hallway (leave assembled in cupboard after meeting ) After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as according to Don Rowlands requirements.

Materials:	Large items are stored as provided by Don Rowlands Centre Table ware is stored in the crate in equipment room.
	Turn as many lights off as possible, turn off heating.
Locking up:	No need to lock up building – security will arrange this. TEXT Liz when leaving 027 5716206

Bar Duty
Time:		5-5.15pm in time to assist with set up before regular meeting.

Duty:		Set up bar - sell drinks - clear up afterwards. Don Rowlands Bar Manager will co-ordinate.

How:		Glassware as appropriate. We use Don Rowlands alcohol stocks. Glassware to use: Don Rowlands glasses Serve at bar before meeting from 5.30pm (as directed by Don Rowlands bar manager) Serve members after business sessions and before meal. Place empty bottles in recycling bins or receptacle as advised by Bar Manager. Bottle tops (as advised by Bar Manager. Return unused and part used bottles to fridge. Don Rowlands Bar Manager will handle takings or just leave at end on counter.

Materials:		Glassware (wineglasses)
Locking up:		No need at Don Rowlands.

Speaker Introduction
Time:	Before meeting.

Duty:	Welcome speaker - introduce to President and Club.

How:	Be in time to welcome the evening's speaker. Introduce to President. Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment). Confirm that talk should be about 20 minutes with 10 minutes for questions. Provide with drink from bar (Club pays for this). Help guest socialise with members once set up. Sit with guest for the meeting at the top table. Introduce the speaker to the club with brevity. If you have looked them up on Dr Google before the meeting make sure you have the right person.

Thanking Speaker
Time:	After Speaker

Duty:	Thank speaker and present with small token of appreciation (if there is one). Sit with guest for the meeting at top table.

How:	Obtain thank you gift from Sergeant. Thanks should be extremely brief and ask the club to show its appreciation.

Did you know …
Time:	During Meeting (most likely at end)

Duty:	3 minutes to talk to the club on a Rotary topic – or other general topic that you know of and is interesting and/or informative. Something that you know about or have experienced – something unique if possible. Please keep this talk positive.

How:	While “Did you know ……” comment is the choice of the individual member, it is important to remember: Article 16 Community, National, and International affairs Section 1 — Proper Subjects. The merits of any public question involving the general welfare of the community, the nation, and the world are of concern to the members of this club and shall be proper subjects of fair and informed study and discussion at a club meeting for the enlightenment of its members in forming their individual opinions. However, this club shall not express an opinion on any pending controversial public measure. Section 2 — No Endorsements. This club shall not endorse or recommend any candidate for public office and shall not discuss at any club meeting the merits or demerits of any such candidate. Section 3 — Non-Political. (a) Resolutions and Opinions. This club shall neither adopt nor circulate resolutions or opinions and shall not take action dealing with world affairs or international policies of a political nature. (b) Appeals. This club shall not direct appeals to clubs, peoples, or governments, or circulate letters, speeches, or proposed plans for the solution of specific international problems of a political nature.

Kitchen Duty
Time:	Follows regular meeting.

Duty:	Wash, (put in sanitiser) and dry bar glassware or leave in sterilizer.

How:	Tables should clear glassware into kitchen. Clear tables of crockery and utensils. If caterers do not clean/wash plates and utensils undertake as necessary Hand wash glasses and load into sanitiser. This has a fast cycle of 2 minutes. Dry glasses store wineglasses. Hang tea towels to dry. Return plate/ cutlery crates to store cupboard.

Materials:	Provided in kitchen

Locking up:	Leave with those on equipment

Nov 26, 2020

Committee Meetings

Dec 03, 2020

Speech Comp Winners

Plus maybe a surprise

Dec 10, 2020

Father Xmas

Christmas Function

View entire list

Club meeting - Committee meetings

Nov 26, 2020 5:30 PM – 7:30 PM

Eftpos BookingTBC - eWaste - Goodwood

Nov 28, 2020

Achievement House Xmas function

Dec 03, 2020 12:00 PM

Club meeting - formal

Dec 03, 2020 5:30 PM – 7:30 PM

Christmas Parade

Dec 06, 2020 1:00 PM – 3:30 PM

Club Christmas

Dec 10, 2020 5:30 PM – 8:30 PM

Bowls night- Thornton Club

Jan 21, 2021 5:00 PM

First 2021 Meeting

Jan 28, 2021 5:30 PM

Matakana Weekend

Mar 19, 2021 – Mar 21, 2021

View entire list

President

Bev Maul-Rogers

President Elect

Ian Grant

Immediate Past President

Robyn Crickett

Secretary

Ray Milner

Treasurer

Bev Heron

Rotary Foundation

Doug Lang

Club Service

John Bishop

Community Service

David Partis

Vocational Services

Jan Bilton

International Service

Ken Leatham

Youth

John Bullick

Public Image

Roger Gordon

Executive Secretary/Director

John Tarbutt