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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 30th June 2022       
 
Club Meeting                  Change over and 75th Anniversary
 
 
 
    
 
ATTENDANCE:                  If you are not attending, please register your apology in the normal manner.
 
 
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FROM PRESIDENT IAN
 
Presidents Bulletin Notes 25th June 2022
 
This Week
What can I say, a very successful quiz night hosted by our vocational team. Congratulations to our top three teams…. The Famous Five (Nigel S, Carey, Don W, Alan VN, David P) - score 22, Team Codgers – score 21 and Team The Beast – score 21. Commiserations to our lowest scoring team Lord Windle of Weymouth – score 11, captained by none other than President Ian himself!
 
This my last bulletin for the Rotary 2021/22 year, and I must say it has been a privilege to represent our club as your president over the last 12 months. Yes, it’s been a challenging year, but we made it through this together, stronger and will continue to grow and prosper as we “Imagine Rotary into our 2022/23 year.
Again, thank you all for everything that you have done, everything that you continue to do and most of all for continuing to ‘Serve to Change Lives’.
 
Next Week
Our much-awaited 75thanniversary celebrations at the Don Rowlands Centre Lake Karapiro, followed directly by our changeover evening. Arrival from 5.30pm onwards as per your invite. We have a few surprises in store during the evening so don’t miss out and enjoy the event.
 
Rotary Foundation
Please consider giving to the Rotary Foundation in this time of need.  I realize we are personally unable to solve the world’s problems, but I do know our desire to help is strong. By giving to the Rotary Foundation and encouraging others working toward the same goals, we will know that all funding generated, is directed to those who need it most.
Look forward to seeing you all next week.
 
President Ian and Liz
 
 
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THIS WEEK'S NOTICES

 
Rotary Meeting Minutes – Thursday 23rd June
 
Ted opened the meeting on time at 6pm. Ted talked us through this day in history then handed over to President Ian.
 
President Ian welcomed Nigel our guest and mentioned that Nigel will be inducted next Thursday at Changeover.
 
President Ian brought up the subject of the Satellite Club from the previous meeting and welcomed David Partis up to the floor to say a few words. He supported the idea and took questions from the Club about the idea. Questions related to how the financial setup would work and Ray raised an interesting question about the constitution and whether would could support a Satellite Club outside our area.
                                                                                                                    
The evening was hosted by the Vocational Committee and Andrew Bateman and his team of helpers took to the floor to run our Quiz night. The questions were quite hard and everyone seemed to have a good time.
The teams were all named and competed in 4 rounds of questions, mainly relating to New Zealand and some to other interesting topics:
  • New Zealand Castles – 10 questions
  • Game Shows – 10 questions
  • Stations (questions about Police Stations on TV) – 10 questions
  • Cambridge ‘Where’s Wally’ – 10 questions
The teams finished in this order:
  1. Famous Five (Nigel S, Carey, Don W, Alan VN, David P) – score 22
  2. Codgers – score 21
  3. The Beast – score 21
Prizes were handed out to 1st, 2nd & 3rd.
Everyone thanked Andrew, Lesley-Ann, Bev Maul-Rogers and Tim for their great quiz night.
Richard Seabrook & David Partis won the raffle.
After Dinner, we had updates from:
  • David Blewden – Cambridge Conference committee meeting on Monday evening at Bills place
  • Bill Robinson – mentioned about District Changeover at Te Kuiti and about accommodation at Waitomo
President Ian closed the meeting at 7:45pm.
 
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ROSTER
Posted by John Tarbutt on May 22, 2022

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 

I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?
 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Jun 30, 2022
Pres Ian and PE John
CHANGEOVER
Jul 07, 2022
Pres John
The Coming Year
Jul 14, 2022
Committee Meetings
The Year Ahead
View entire list
Upcoming Events
Club Changeover and 75th Anniversary celebration
Jun 30, 2022
5:30 PM – 9:00 PM
 
Club meeting - formal
Jul 07, 2022
5:30 PM – 7:30 PM
 
Club meeting - informal
Jul 14, 2022
5:30 PM – 7:30 PM
 
View entire list
Executives & Directors
President
Ian Grant
 
President Elect
John Bishop
 
Secretary
Ray Milner
 
Treasurer
Bev Heron
 
Rotary Foundation
Doug Lang
 
Club Service
David Partis
 
Community Service
Nigel Salter
 
Vocational Services
Andrew Bateman
 
International Service
Bronwen Byers
 
Membership Chair
John Bullick
 
Exec Secretary
John Tarbutt
 
Public Image
Roger Gordon
 
Youth
Alan van Niekerk
 
Sergeant-at-Arms
Ted Mason
 
Immediate Past President
Bev Maul-Rogers
 
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