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Club Information
Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 14th July 2022       
 
Club Meeting                  The Staff Room Cambridge High School
 
Speaker                           Directors
 
Subject                       Committee Meetings
 
    
 
ATTENDANCE:                  If you are not attending, please register your apology in the normal manner.
 
 
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FROM PRESIDENT JOHN

                                                                                                               
Many thanks for the good turnout last Thursday for my first meeting at the helm. In a few comments around State of the Nation we confirmed next six months will be business as usual and no change to the committee membership i.e. same personnel on same committees looking at same tasks and projects.
Covid disrupted considerable efforts in 20/21 and I would like to capitalize on the work to date – i.e. Garden Festival and Race to Raise Funds and any other social or business events we had to postpone.
Therefore our first Committee meeting night will be an opportunity to revisit the plans and strategies. Have also requested committees take some time to identify the cost versus revenue analysis for a project where this is applicable.
Congratulations to Urban Minors and Club Promotional Team on their district awards. These were made in Te Kuiti last weekend and past president Ian was on hand to pick them up.  
 
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THIS WEEK'S NOTICES

Notes – 7 July 2022
 
Sounding the gong on his debut appearance as Sergeant at Arms, Brian Palmer explained that he would be away for some meetings and that Acting Sergeants would be appointed. He then introduced President John Bishop who was greeted by a standing ovation at his first meeting of the 2022/2023 year.
 
President John welcomed everyone and asked Ian Grant to welcome our special guest, Malinda Chandrasekers, a Rotarian from Sri Lanka who now lives in Cambridge and will hopefully decide to join our Club.
 
After an apology for not bringing the badges, President John thanked all those who contributed to the Changeover Evening, particularly the Bruised Brothers. He also again congratulated Sue and LesleyAnn on their awards.
 
Andrew Bateman then introduced our Guest Speaker - none other than President John himself, although with a promise of dancing girls to follow.
 
Receipt of the following awards was celebrated -
  • A plaque from Rotary International for our 75th anniversary;
  • A Certificate from Cambridge Town Council for 75 years of service to the community;
  • A Rotary Citation presented to IPP Ian Grant when he attended the District Changeover;
  • The District Environment Award to Mark and David for Urban Miners;
  • The District Communication Certificate and Trophy won (again) by the PR Committee.
 
President John’s inaugural address to the Club confirmed that the committees from last year would continue for the next six months to allow them to complete work which had been interrupted or curtailed because of Covid restrictions. He also drew attention to International President-Elect Jennifer Jones’ logo and maxim for 2022/23 before displaying the Club’s Work Plan and explaining how this would evolve. His philosophy, he said, was to operate from the bottom up rather than the top down.
 
Treasurer Bev than presented details of the grants made during 2021/22 totalling about $36,000.
 
Our meal was provided by the Cambridge High School Dance Group who preceded their repast (including puddings!) with excerpts from some of their competition pieces. These short balletic works in different styles, devised and choreographed by the girls themselves, were thoroughly enjoyed by all. This was a fund-raising project by the Dance Group and, with the contents of both the Sunshine and Fines Boxes being included, raised over $1000 for their expenses.
 
The meeting was closed by President John with thanks again to our guests and the girls and supporters of the Dance Group
 
 
 
An Invitation
 
, I am Naoto Segawa, I am a musician residing in Wellington.
I received the Rotary Foundation Ambassadorial Scholarship in 2012 which enabled me to study abroad and pursue my passion for music.
This year, I will be touring all over Aotearoa New Zealand presented by Chamber Music New Zealand.
As a token of my gratitude towards all the Rotary club members who supported my study, I would like to invite you to my concerts.
I can arrange complimentary tickets if anyone would be interested.
The concert in Te Awamutu region will be held at The Woolshed Theatre on the 3rd of August,7:30pm.
Please find more details from the link below:
Best, Naoto Segawa
 
        
           
     
      
    
 
 
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 3
Week 4
Week 1
Week 2
Week 3
Week 4
 
Jul 14
 
Jul  21
Jul 28
Aug 4
Aug 11
Aug 18
 
Committees
Speaker
Speaker
Speaker
Committees
Speaker
Attendance
David S
Ian R
Jeremy
Richard J
Don H
Ted M
Colin
David S
Ian R
Jeremy
Sean
David S
Welcomer
David P
Doug
Richard
Bill Mac
Gretchen
LesleyAnn
Intro
 
Gary
Roger H
Carey
 
Maurie
Thanks
 
LesleyAnn
Rollo
Bill R
 
Nigel D
Bar
Gavin
Gordon
John B
Mark
Bev H
Gordon
Don W
Gavin
John B
David B
Bev H
Mark
Kitchen
Gretchen
Greg
Jono
Ken
Shirley
Shona
Andy
Dennis
John W
Laurie
Richard J
Richard S
Equipment
Dennis
John W
Laurie
Nigel D
Ron
Sarah
Chris S
Greg
Jono
Ken
Roger H
Rollo
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Jul 14, 2022
The Year Ahead
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Upcoming Events
Club meeting - informal
Jul 14, 2022
5:30 PM – 7:30 PM
 
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