NEXT MEETING:

Club Meeting

Speaker

Topic

Attendance

20 April 2023

Cambridge High School

Staff Room

5.30 pm

Ngaio Gilles

Mana Hapori

If you are not attending, please register your apology in the normal manner

From President John

Committee meetings last week and we have some interesting activities taking us to the changeover dinner. Sunday this weekend was the Raglan Cruise together with their iconic fish and chip meal. The President's breakfast fund raiser is 28 May, Apprenticeship Grants are mid June and Bookarama.

Bookarama commences 30 April to 7 May. The rosters are out for the week's activities so please ensure your name is included for the shifts you can accommodate. We have another very good collection of books and the community look forward to this event.

Our meeting this week will be at CHS. We have a guest speaker and David Kennett will be inducted to Rotary Club of Cambridge.

Bookarama 30 April to 7 May

Things are ramping up as we prepare for the big Bookarama sale. Firstly, a big thank you to everyone who has worked hard to collect and sort books; we have a really good quality colllection this year.

The project team is meeting on Thursday 20 April at 5pm at CHS to work through the finer details and anyone who has expressed an interest in supporting this event in some way is encouraged to attend. This is definitely not limited to but includes:

Ray Milner, Dennis Finn, Laurie Graham, Lyndsay Mason, Nigel Salter, David Partis, Gordon Calder, Ken Leatham, Sue Bullick, Anne Blewden, Colin Davis, Deb Robinson, John Windle, Linda Tarbutt, Bev Heron, Richard Seabrook and Jeremy Irwin.

If your name isn't on the above list, you're welcome to attend as there's much to do and your help would be really appreciated. Alternatively, give Dennis a ring on 027 281 4113.

We're still looking for roster volunteers so if you're able to help out for either full or part days, please let Dennis ([email protected]) or Anne Blewden ([email protected]) know.

Sorting continues this week Wednesday 9.00 am to 11.00 am at Achievement House.

Finally, last week Ray Milner approached BTG Electrical regarding storing the surplus books after the sale, and we're pleased to say that they have kindly agreed to provide the Club with some storage space. This is really helpful and we're grateful to BTG Electrical for their support.

We wish Ray and Sue happy travels and acknowledge with thanks Ray's management of the project up to now.

ROSTER

Please take note of the Duty Roster and be in good time for your duties.

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.

Should you wish to download here is a link to the duty responsibilities

Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.

	Week 3	Week 4	Week 1	Week 2	Week 3
	April 20	April 27	May 4	May 11	May 18
	Speaker	Speaker	Bookarama TBA	Committees	Speaker
Attendance	Ian R Jeremy	Colin D David S		Dennis Sean	Ian R Jeremy
Welcomer	David P	Laurie		Richard J	Colin P
Intro	Andy	Ken			Nigel D
Thanks	Bill R	Kim			Richard S
Bar	Bev H Gordon	David B Gavin		Alan V John B	Gordon Mark
Kitchen	Doug Gary	Don Gretchen		Roger G Roger H	Chris S Maurie
Equipment	John W Jono	Bill W Malinda		Rollo Sarah	Silvio Shona

I'VE BEEN ROSTERED FOR DUTY - WHAT DO I DO?

Equipment Duty
Time:	5.15pm in time to set up before regular meeting. Plus after the close of the meeting

Duty:	Set up attendance table.

How:	Place name badges so members can recover them as they arrive. Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery. Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer. Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern. Turn on sound system in right cupboard, turn on 3 power switches. Place Presidents paraphernalia on top table (chain of office). Place blind banner by top table behind lectern. After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.

Materials:	Name badges Rotary Banner Lectern Placemats Dinner plates, utensils
	Turn as many lights off as possible, turn off heating.
Locking up:	Last one out lock bollards and shut outside door

Bar Duty
Time:		5-5.15pm in time to assist with set up before regular meeting.

Duty:		Set up bar - sell drinks - clear up afterwards & restock for next week.

How:		Key to Bar fridge is in top left pigeon hole. Glassware in cupboards out back by pigeon holes, only in right cupboard. Display name of Duty Manager and licence Serve at bar before meeting from 5.30pm. Serve members after business sessions and before meal. Place empty bottles in recycling bins. Return unused and part used bottles to fridge. Reds to cupboard out back Stock up fridge for following meeting.

Materials:		Glassware (wineglasses)
Locking up:		Return any unused drinks to fridge or cupboard and lock fridge.

Speaker Introduction
Time:	Before meeting.

Duty:	Welcome speaker - introduce to President and Club.

How:	Be in time to welcome the evening's speaker. Introduce to President. Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment). Confirm that talk should be about 20 minutes with 10 minutes for questions. Provide with drink from bar (Club pays for this). Help guest socialise with members once set up. Sit with guest for the meeting at the top table. Introduce the speaker to the club with brevity. If you have looked them up on Dr Google before the meeting make sure you have the right person.

Thanking Speaker
Time:	After Speaker

Duty:	Thank speaker and present with small token of appreciation (if there is one).

How:	Obtain thank you gift from Sergeant. Thanks should be extremely brief and ask the club to show its appreciation.

Our Rotary World
Time:	During Meeting

Duty:	A short speech or presentation with a focus on a Rotary Subject - particularly District or International 5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.

How:	The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.

Kitchen Duty
Time:	Follows regular meeting.

Duty:	Wash and dry bar glassware.

How:	Tables should clear glassware into kitchen. Clear tables of crockery so caterer can wash. Hand wash glasses and packed into boxes and return to back cupboard.

Materials:	Provided in kitchen

Locking up:	Leave with those on equipment

Club Meetings Attendance Duty
Time:	5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room

Duty:	Welcome members and visitors alike.

How:	Record attendance and apologies on attendance sheet. Complete name cards for all visitors to wear and record names. Record make ups and receive attendance cards. Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member. Encourage members to buy raffle tickets. Give President list of all visitors including member’s partners and visiting Rotarians. Prepare summary of attendance numbers. Hand attendance sheet to treasurer for charging of meals.

Materials:	Members Badges stored in cupboard meeting venue. Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room. Attendance sheet received from attendance officer any time after midday on Wednesday.

Welcome Duty
Time:	5.20pm in time to welcome people as they arrive.

Duty:	Welcome members and visitors alike.

How:	Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names). Introduce any visitor to the President if possible (he/she may be otherwise engaged). Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them. Introduce other visitors to one or more members and ask them to host the visitor for the evening.

Materials:	A handshake and a welcoming smile.

Welcome to Rotary Cambridge

Service Above Self

Thursdays at 5:30 PM

Staff Room Cambridge High School

25 Swayne Rd
Cambridge, Waikato 3434
New Zealand

District Site

Venue Map

Apr 20, 2023

Ngaio Gilles

Mana Hapori. Catering: Gourmet Delicious

Apr 27, 2023

DGE Bill R

Orlando and Beyond. Catering: Gourmet Delicious

May 11, 2023

Committees**

View entire list

Day trip to Raglan and Fish and Chip Cruise
Raglan
Apr 16, 2023 4:30 PM – 6:30 PM

View entire list

President

John Bishop

President Elect

David Partis

Secretary

Ray Milner

Treasurer

Bev Heron

Club Service

Rollo Webb

Youth & New Generation

Don Wilson

Community Service

Nigel Salter

Vocational Services

Andrew Bateman

International Service

Bev Maul-Rogers

Public Image

Roger Gordon

Rotary Foundation

Jono Gibson

Immediate Past President

Ian Grant

Sergeant-at-Arms

Brian Palmer

E Sec

John Tarbutt

Dennis Finn
(If you have any comments or questions, please contact the editor)