NEXT MEETING:

Speaker:

Venue:

Attendance:

Thurs 4 July 2024

New President

Gary Smith

Staff room

Cambridge High School

5.30 pm

If you are not attending, please register your apology in the normal manner

Final Note from President David

What a fantastic changeover evening last Thursday. We had some guests from Matamata and Te Awamutu and our Bruised Brothers band played our ‘silly little Club songs’ for the Club which were well received. I provided an update on our achievements for the year and while it was probably a bit longer than the ‘slick’ brief I was asked for, there were things that needed to be said and people to be thanked.

Thanks go out to the ‘Changeover Committee’ for the evening organisation and I will sign off now and say ‘Thankyou’ to you all for a fantastic experience as your President.

Enjoy the rest of your weekend and over to President Gary.

President David

We come to the end of another Rotary year and on Thursday we recognised President David and his committees for their hard work and welcomed our new President for the 2024-2025 year Gary Smith.

John Bishop MC'd the evening with his usual flair and the Bruised Brothers Band kept our toes tapping with their musical entertainment.

During the evening three Paul Harris Fellows were named - Greg Liddy, Mark Hanlon and Bev Maul-Rogers. Congratulations to them, very well deserved!

Coming Events and Reminders

Le Quesnoy Friendship Exchange - visit to Le Quesnoy Rotary Club late August
2024 Rotary Cambridge Garden Festival, Sunday 10 November

Roster

Please take note of the Duty Roster and be in good time for your duties.

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.

Should you wish to download here is a link to the duty responsibilities

Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.

	Week 1	Week 2	Week 3	Week 4
	July 4	July 11	July 18	July 25
	Pres Gary	Committees OFFSITE	Formal	SOCIAL OFFSITE
Attendance	Ian R Don H	xxxxx xxxxx	Jeremy Colin D	xxxxx xxxxx
Welcomer	Andy	xxxxx	Andrew	xxxxx
Intro	David S	xxxxx	Phill	xxxxx
Thanks	Eric	xxxxx	Bill	xxxxx
Bar	Alan Gordon	xxxxx xxxxx	John T Gavin	xxxxx xxxxx
Kitchen	Greg Maurie	xxxxx xxxxx	Fred John B	xxxxx xxxxx
Equipment	Jono Laurie	xxxxx xxxxx	John W Ken	xxxxx xxxxx

I've Been Rostered For Duty - What Do I Do?

Equipment Duty
Time:	5.15pm in time to set up before regular meeting. Plus after the close of the meeting
Duty:	Set up and close down venue
How:	Ensure bollards open Place name badges so members can recover them as they arrive. Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery. Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer. Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern. Turn on sound system in right cupboard, turn on 3 power switches. Place President’s paraphernalia on top table (chain of office). Place pull-up banners by top table behind lectern. After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:	Name badges Rotary Banner Lectern Placemats Dinner plates, utensils Gong, Raffle
	Turn as many lights off as possible, turn off heating.
Locking up:	Last one out lock bollards and shut outside door

Bar Duty
Time:		5-5.15pm in time to assist with set up before regular meeting.
Duty:		Set up bar - sell drinks - clear up afterwards & restock for next week.
How:		Key to Bar fridge is in top left pigeon hole. Glassware in cupboards out back by pigeon holes, only in right cupboard. Display name of Duty Manager and licence Serve at bar before meeting from 5.30pm. Serve members after business sessions and before meal. Place empty bottles/ cartons in recycling bins. Return unused and part used bottles to fridge. Reds to cupboard out back Stock up fridge for following meeting – supplies kept in cupboard by entrance- same keyring. If stocks low advise purchaser Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:		Glassware (wineglasses)
Locking up:		Return any unused drinks to fridge or cupboard and lock fridge.

Speaker Introduction
Duty:	Welcome speaker - introduce to President and Club.

How:	Be in time to welcome the evening's speaker. Introduce to President. Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment). Confirm that talk should be about 20 minutes with 10 minutes for questions. Provide with drink from bar (Club pays for this). Help guest socialise with members once set up. Sit with guest for the meeting at the top table. Introduce the speaker to the club with brevity. If you have looked them up on Dr Google before the meeting make sure you have the right person.

Thanking Speaker
Time:	After Speaker
Duty:	Thank speaker and present with small token of appreciation (if there is one).
How:	Obtain thank you gift from Sergeant, if appropriate. Thanks should be extremely brief and ask the club to show its appreciation.

Kitchen Duty
Time:	Follows regular meeting.
Duty:	Wash and dry bar glassware.
How:	Tables should clear glassware into kitchen. Clear tables of crockery so caterer can wash. Hand wash glasses and packed into boxes and return to back cupboard.
Materials:	Provided in kitchen
Locking up:	Leave with those on equipment

Club Meetings Attendance Duty
Time:	5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:	Welcome members and visitors alike.
How:	Record attendance and apologies on attendance sheet. Complete name cards for all visitors to wear and record names. Record make ups and receive attendance cards. Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member. Encourage members to buy raffle tickets. Give President list of all visitors including member’s partners and visiting Rotarians. Prepare summary of attendance numbers. Hand attendance sheet to treasurer for charging of meals.


Welcome Duty
Time:	5.20pm in time to welcome people as they arrive.
Duty:	Welcome members and visitors alike.
How:	Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names). Introduce any visitor to the President if possible (he/she may be otherwise engaged). Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them. Introduce other visitors to one or more members and ask them to host the visitor for the evening.

Welcome to Rotary Cambridge

Service Above Self

Thursdays at 5:30 PM

Staff Room Cambridge High School

25 Swayne Rd
Cambridge, Waikato 3434
New Zealand

District Site

Venue Map

Jul 04, 2024

New President Gary Smith

Catering: TBA

Jul 11, 2024

committees - offsite

Jul 18, 2024

Caring Heart Foundation

View entire list

President

David Partis

President Elect

Gary Smith

Secretary

Ray Milner

Treasurer

Bev Heron

Club Service

Gary Smith

Community Service

Colin Pauling

Vocational Services

Nigel Donne

International Service

Bev Maul-Rogers

Rotary Foundation

Ian Grant

Membership Chair

John Bullick

Exec Secretary

John Tarbutt

Public Image

David Partis

Youth & New Generation

Kim Prichard

Immediate Past President

John Bishop

Dennis Finn
(If you have any comments or questions, please contact the editor)