If you are not attending, please register your apology in the normal manner
From President David
We were honoured to have our District Governor Bill and wife Deb join us on Thursday. Bill gave us his District State of the Nation and his focus areas for the coming year. Nice to see some of our partners attend on Thursday, Deb Robinson, Linda Tarbutt and Suzanne. Great to see Phil back with us again, and hope to see you become a member of our Club in the not too distant future.
Past Assistant Governor David Hulme joined us from Matamata and presented the Assistant Governor Ball & Chain to Doug for his coming term as our Area 3 Assistant Governor.
We also welcomed back from holidays:
Doug Lang
Ray Milner
Bev Maul-Rogers
Dennis Finn
President David gave out the Director badges to Bev Maul-Rogers and Ray Milner as they had been away at the Changeover.
Next week we have Mayor Susan and her husband John so please let's make sure we have some good updates to share at the meeting and it’s a partners night so please let's fill the room.
Address by District Governor Bill Robinson
Bill Robinson has taken up his position of District Governor for this Rotary year and spoke to the Club about the responsibilities of his role.
By way of background, his daughter Wendy went to the Northern Territory in 2002 with RANZSE for the matched exchange. They hosted Ingrid from Norway and the family still have contact with her. Bill joined the RYLA Committee in 2007 and has been with RYLA ever since. Deb became secretary so they have been heavily involved with RYLA most of Bill's Rotary life. In 2011 Bill became President of the Rotary Club of Cambridge.
Bill commented on Rotary International's focus on mental health and being able to offer hope to those affected by mental health challenges, alongside other projects such as the Polio Plus programme and the Rotary Foundation. He encouraged members to subscribe to both.
Bill also outlined the Rotary Action Plan, highlighting the high level goals of:
Increase impact,
Expand our reach,
Enhance participation and engagement,
Increase our ability to adapt.
The Regionalisation pilot being run here in Zone 8 relates to the Action Plan as the pilot represents an opportunity for Rotary globally, as well as in Zone 8, to demonstrate that we are committed to change. It will be our ability to adapt to a changing world that will enable us to deliver to the promise of our RI action plan and vision statement and grow Rotary in our Zone. Together, we see a world where people unite and take action to create lasting change across the globe, in our communities, and in ourselves.
The District's theme this year is "Let's Be Sustainable" - Can I be smarter? Do I need it? Can it be reused?
Finally, the District Conference is scheduled for 17-19 May 2024. The venue will be the Town Hall on the Friday, and then on to the Sir Don Rowlands Centre at Mighty River Domain on Lake Karapiro for Saturday and Sunday.
Bill will be working with the District's clubs to advance the goals of Rotary International and we look forward to our part in helping him achieve that.
One Minute Updates
Mark Hanlon advised that Urban Miners reached an agreement with a local company to responsibly dispose of 200 egg incubators which were redundant stock. Despite these having little in the way of e waste content, they have managed to work with Interlock, a Cambridge based disability services and support group, to repurpose most of the non-electronic components. This will mean that over 95% of the content of these items will be recycled or repurposed, and not end up in landfill.
Ian Grant gave an update about new booklet put out by the Chamber of Commerce – "Love Cambridge" – please see President David or Ian Grant for copies to give away and promote Cambridge.
Bev Maul-Rogers updated the Club on Youth Exchange progress with Marie Witzel arriving next Friday 21st. LesleyAnn is going to Auckland to pick her up.
As part of the Way We Were series, Bev Heron gave us an update of her year as President back in 2009/2010.
Firewood
Ken Leatham is trying to finish the firewood project for this year and has a couple of hours more splitting to do, either this week or next weekend, that he needs help with.
We are not going to do firewood again this year, we are just finishing up on the last couple of trailer loads that have been paid for and that would probably finish us up. Please contact Ken on 021 277 1614 if you can help.
Roster
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
We were honoured to have our District Governor Bill and wife Deb join us on Thursday. Bill gave us his District State of the Nation and his focus areas for the coming year. Nice to see some of our partners attend on Thursday, Deb Robinson, Linda Tarbutt and Suzanne. Great to see Phil back with us again, and hope to see you become a member of our Club in the not too distant future.
atham is trying to finish the firewood project for this year and has a couple of hours more splitting to do, either this week or next weekend, that he needs help with.
