If you are not attending, please register your apology in the normal manner
FROM PRESIDENT JOHN
Week 16 - 20 October 2022
We were fortunate to have a very good turnout for our auction. The auction was a great success with Rotarians and guests raising almost $3000. Many thanks to Chris Crickett, MC and auctioneers Roger Gordon and Ken Leatham.
Thank you also to Rotarians who brought along potential members to see the club in action. We did great at the auction but let ourselves down by not providing adequate food to feed the masses – more particularly our guests. We had thirteen table groups and nine platters on nine of the tables and nothing on the balance. We were not aware some partners and some guests were coming. Catering was a bad speed bump for us – on behalf of the club I am writing to all our guests to invite them back to the club, feed them and be part of whatever is on the programme that evening - we know we can do better.
Thank you for promptly responding to the call for more volunteer support for the Garden Festival. Looks like our blank areas are now covered. However if anyone becomes unexpectedly free on the day please be in touch with Carey – we will have a role for you.
See you next week at the CHS staff room. Please remember your donation of dry good food items.
John
CHARITY AUCTION AND NEW MEMBERS' NIGHT
Last Thursday night saw a good crowd of Rotary Cambridge members, partners and guests assemble to help support the Hands Up 2 Help charity through a fundraising auction. Rotary members, and others, kindly donated items that were subsequently auctioned to those at the meeting. Around 50 items auctioned saw $2900 raised, which will assist the Hands Up 2 Help charity continue their work of providing care packs for teenagers in foster care. A great cause that those in attendance got behind with enthusiasm.
A sincere thank you to those that donated, and/or purchased items, and made the event a really successful one. Special thanks to John Bullick for his role in organising this event and to members who brought along guests.
APL VISIT, THURSDAY 3 NOVEMBER
Our visit to APL is confirmed for 3 November. The entrance to APL is off Swayne Road and first entrance on left after the fly over just past Joe's Garage. Go up the long drive and turn right to park outside the offices where we will meet at 5pm. Wear closed foot wear and long trousers. Tour is approximately 1 and a half to 2 hours. We will then go to Joe's Garage for a meal so if you have your name down for the visit and don't want the meal you must apologise in the normal way or you will be charged!
This will be really interesting visit so we look forward to a good turnout.
Many thanks to Richard for the work he's put into organising this visit.
GARDEN FESTIVAL
This event is shaping up well thanks to Carey's leadership.
Further to President John's comments above, if you have committed to deliver pamphlets for the Garden Festival, please ensure you deliver them over the course of this week. It's important to get these out well in advance of the festival date.
Andrew Bateman advised the meeting that Rotary Putaruru is helping organise a fundraiser in Putaruru on the 29th of October.
Money going to support type 1 diabetic children of the South Waikato.
It is a movie and quiz night $25 at The Plaza. Doors open at 5.30. Food available.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
We were fortunate to have a very good turnout for our auction. The auction was a great success with Rotarians and guests raising almost $3000. Many thanks to Chris Crickett, MC and auctioneers Roger Gordon and Ken Leatham.
00 raised, which will assist the Hands Up 2 Help charity continue their work of providing care packs for teenagers in foster care. A great cause that those in attendance got behind with enthusiasm.
ours. We will then go to Joe's Garage for a meal so if you have your name down for the visit and don't want the meal you must apologise in the normal way or you will be charged!
