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Welcome to Rotary Cambridge
Service Above Self
Thursdays at 5:30 PM
Staff Room Cambridge High School
25 Swayne Rd
Cambridge, Waikato 3434
New Zealand
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NEXT MEETING 17th March 2022       
NA
Club Meeting - Cambridge High School
 
Subject - TBA
 
Speaker - TBA
    
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FROM PRESIDENT IAN

Thanks to everyone who attended this week’s committee meeting, once again well attended with new & exciting events planned over the coming months.  
 
Another cancelation I’m afraid – this time our 2022 District Conference in Napier 20-22 May. This another huge blow to us all, and yet another key event struck from our Rotary calendar year. Hopefully things improve next year, with John Bishop having his opportunity to lead our award-winning Cambridge team to conference in 2023. Notes attached below for those who registered for conference.
 
Rotary Foundation 
Please consider giving to the Rotary Foundation in this time of need.  I realise we are personally unable to solve the world’s problems, but I do know our desire to help is strong. By giving to the Rotary Foundation and encouraging others working toward the same goals, we will know that all funding generated, is directed to those who need it most.
 
Next Week
Next week back to CHS for the second of our formal monthly club evenings, this week coming we have one or two newish members joining the club, so please join me in welcoming one new and one familiar face back into the fold. As always, a huge privilege to induct new members and build on last years membership.
 
 And a quick lead in for the Adventure Club…. Note Nigel in his promo picture below…
 
A person riding a bicycle on a road by the waterDescription automatically generated with low confidence
Join us for an overnight, two-day cycle tour in the Ruapehu District. The plan is to do the Ohakune Old Coach Road ride on Saturday 30th and the Fishers Track on Sunday 1st May.
We would base ourselves in Owhango and stay the Saturday night in the Owhango Hotel or overflow accommodation in the area. Bike shuttles will be arranged for both days.
  • Accommodation – Owhango Hotel Saturday 30th
  • Bike transfers to and from for both tracks with Kiwi Mountain Bikes who run out of the Owhango Hotel
  • Dinner Saturday night and breakfast Sunday morning provided at the Hotel
Package price $205 per person for all of the above.
Thanks and l look forward to seeing you all next Thursday.
President Ian
 
Conference Cancellation
Further to our earlier communication it is with great sadness that we wish to advise that the Rotary District 9930 Annual Conference, which was planned for 20-22 May 2022 in Napier, has been cancelled due to COVID.
Based on the Government’s decision to put the whole country into the red traffic light setting (under code “red” public events are limited to a maximum of 100 persons) along with the current Omicron outbreak and widespread ongoing reluctance of people to engage/participate, our Conference team have been left with no option but to cancel.
The Government has indicated that the country will remain in red for many weeks so we cannot continue to plan and invest any further in the Conference. The health and safety of our amazing Rotarian members along with the organising committee and wonderful guest speakers is paramount.
DG Ross is disappointed that we have had to cancel this year’s Conference. It is a huge blow for all those people who have worked so hard to pull this event together, and we thank all of you for your time and energy in trying to create this event.
As per our cancellation policy those who have registered will receive a full refund, however, if you choose, you can make a donation, of all or part of your registration fee, to Rotary Foundation. We will be sending out a form, to those who have registered and paid, to be completed with relevant details.
Thank you for your understanding and patience.
John Reid,
Conference Chair
 
 
 
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THIS WEEK'S NOTICES

 

 

 

 

 

 

Rotary Meeting  Minutes --  Cambridge High School 10th March 2022.
 
The meeting started with introductory comments from our Sergeant Ted Mason.
Following the Sergeant, President Ian informed us of key matters our club will need to work through in the coming months.  The focus for the evening was on committee meetings however the President took the opportunity to discuss key matters:
  • He spoke of the great effort from the Urban Miners project, acknowledging the successful outcomes achieved which included community awards for their efforts.  The group is well prepared but needs more people to reach its aims and objectives and accordingly there was a request for more help.
  • President Ian also informed us that RYLA would not take place this year.
  • The committee responsible for the Schools Speech Competition is working through the planning process and, while Covid stands in the way, they feel the competition will be held  later this year.
  • Bookarama is progressing well and books are coming through the door in good numbers.  Through the efforts of a good support crew sorting is up to date, which is good.
  • All other committees are working away on their portfolios and will inform members of progress in due course.
President Ian also informed us of the invitation to visit the new Cricket Club rooms that are now completed on Victoria Park.  This visit, on 24 March, will provide an opportunity for us to see if the rooms could meet our needs as a venue in the future.  Without too much detail it is accepted that there could be some difficulties but only by looking can we make an informed decision.
Other updates were provided by committee Chairs of their activities and what each committee was aiming to achieve.
Finally, the last two weeks have seen a low level of attendance and we can understand the concerns some may have at this time, but it would be good if we could encourage a lift in attendance, particularly as our club programme for this year develops.
President Ian closed the meeting and thanked all for their attendance and input.
 
Dennis Finn
 
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ROSTER

Please take note of the Duty Roster and be in good time for your duties. 

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sargent of the change.
 
Should you wish to download ere is a link to the duty responsibilities  
 
 Please Text Apologies and extras including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com  BY end of day ON Tuesday
 
To send apologies or extras, do not press reply from this bulletin email
 
 
 
 
Week 3
Week 4
Week 5
Week 1
Week 2
Week 3
Week 4
 
March  17
Mar 24
Mar 31
April 7
April 14
April 21
April 28
 
Speaker
International to arrrange
No Rotary
Speaker
committees
Speaker
Youth Comm to arrange
Attendance
David S
Don H
 
 
Colin
David S
Ian R
Jeremy
Bill MacM
Don H
 
Welcomer
Carey
 
 
Ken
Maurie
Richard
 
Intro
Chris S
 
 
Jono
 
 
Shona
 
Thanks
Greg G
 
 
LesleyAnne
 
Silvio
 
ORW
Ray
 
 
David P
Bev M-R
John B
 
Bar
Don W
Gavin
 
 
Gordon
Mark
Bev H
Brian P
David B
Don W
 
 
Kitchen
Gretchen
John W
 
 
Roger H
Rollo
Andy
Richard J
Bradley
Carey
 
Equipment
Laurie
Doug
 
 
Roger G
Ron
Shirley
Tim
Bill R
Bill W
 
       
                                                                
 
 
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I'VE BEEN ROSTERED A DUTY- WHAT DO I DO?

 
 
 
 
Club Meetings 
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians. 
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
 
 
Materials:
 
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday. 
 
 
 
 
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
 
 
Duty:
Welcome members and visitors alike.
 
 
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
 
 
Materials:
A handshake and a welcoming smile.
 
 
 
 
Equipment Duty 
Time:
5.15pm in time to set up before regular meeting.
Plus after the close of the meeting
 
 
Duty:
Set up attendance table.
  
How:
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
  
Materials:
 
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
 
 
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
 
 
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
 
 
Duty:
Set up bar - sell drinks - clear up afterwards. 
 
 
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
 
 
Materials:
 
Glassware (wineglasses) 
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
 
 
 
Speaker Introduction
Time:
Before meeting.
 
 
Duty:
Welcome speaker - introduce to President and Club.
 
 
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
 
 
 
 
 
Thanking Speaker
Time:
After Speaker
 
 
Duty:
Thank speaker and present with small token of appreciation (if there is one).
 
 
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
 
 
 
Our Rotary World
Time:
During Meeting 
 
 
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about.  – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
 
 
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
 
 
 
Kitchen Duty
Time:
Follows regular meeting.
 
 
Duty:
Wash and dry bar glassware.
 
 
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
  
Materials:
Provided in kitchen
  
Locking up:
Leave with those on equipment
 
 
Speakers
Mar 24, 2022
Mar 31, 2022
NO ROTARY
Apr 14, 2022
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Upcoming Events
Lake Rotopiko Walk and Jurassic Forest
Mar 26, 2022
 
Big Bike Film Night
Apr 24, 2022
6:45 PM – 9:00 PM
 
2 day Cycle Trip Ruapehu District
Apr 30, 2022 – May 01, 2022
 
Forgotten World Railway
May 28, 2022 – May 29, 2022
 
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