If you are not attending, please register your apology in the normal manner
From President John
The club continues to be very busy and this was reflected in the committee reports by the directors. There have been meetings on several subjects including Race to Raise Funds, short term planning [next 18 months] between Urban Miners and Cambridge Rotary around charitable trust and finance amalgamation, Presidents breakfast, and our own club catering survey.
The results of the survey were presented to the club, the detail will be represented to the board. Following discussion I expect two or three of us will represent the club at a joint meeting with Gourmet Delicious to discuss the member expectations and improvements going forward. Andrew Bateman will also review with the school the catering programme by sports teams for the remainder of the year with a view to adding to the list. Will also look at the club programme with a view to joint meetings with other Rotary clubs, thus giving us a change of catering.
AGM – Ross Pinkerton – 2022–23 year. Ian Grant attended this meeting by zoom and will give a short report at our next meeting.
A reminder – Race to Raise Funds has gathered pace. Please bring any silent auction items for Race to Raise Funds to Rotary this Thursday 16 March. We already have some excellent items for the auction, now collecting and collating them in preparation for the big night on Thursday 23 March. If you wish to have any items picked up from your house or wherever please give me a call during the next week.
Dinner Survey Results
The results of the dinner survey were shared with members at the last meeting. Of the 42 respondents:
57% rated the value for money of the catered meal as average,
98% said they wished the club to continue to provide a bar, and
73% said other meeting and meal formats should be considered at the current venue.
The most favoured alternative option was plated finger food but a variety of suggestions were made.
Click on the link below to see the full results of the survey.
See above in the President's column. Please make sure you bring your silent auction items to the club meeting this week on 16 March. Things are progressing well for the evening but let's have one last push to provide plenty of auction items and to sell tickets to make it a great event.
Resignation from Robyn and Chris Crickett
Due to circumstances beyond their control, Robyn and Chris Crickett have decided to resign from our club and their letter is shared below:
We were very disappointed with the outcome of the Satellite club initiative. But at this point in time it is not to be. We are now focusing on the very real possibility one of our present links out of the Coromandel, the Hikuai to Opotere road (between end of our road and Whangamatā) being closed indefinitely if a recent subsidence continues to fall away. Contractors are cutting into the bank as fast as more road disappears on the outside lane. Our only links out will be either Whitianga-Coromandel town-Thames, a 3 hour journey, or over the 309 road which has many slips for the time being.
We have been enthusiastic supportive members of Rotary Cambridge over the years, both enjoying roles on the Board and as Presidents. Rotary has provided us with a wide range of activities; being involved with various groups, initiating projects such as the Outdoor Fitness park and the bus shelter, hosting Overseas exchange students and entertaining with the Bruised Brothers band to name a few. But mostly it’s been an absolute pleasure to be amongst and make friends with an incredibly kind and generous group of people. It Is with great sadness we have resigned from being members of the club but extend a heartfelt invitation to any member/s who may head over our way to stay or call in for a glass or two.
All the best for the future
Kindest regards
Robyn and Chris Crickett
Trip to Raglan
The Adventure Club are organising a Fish and Chip Cruise out at Raglan on Sunday 16th April. Please register interest for this event via the Event on the home page of our Club website or under the Events page.
We need to know indicative numbers within 2 weeks as we are required to pay a deposit.
ROSTER
Please take note of the Duty Roster and be in good time for your duties.
If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.
Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email [email protected] (click the link below) BY end of day ON Tuesday. Do not press "reply" from this bulletin email.
Place name badges so members can recover them as they arrive.
Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery.
Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer.
Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern.
Turn on sound system in right cupboard, turn on 3 power switches.
Place Presidents paraphernalia on top table (chain of office).
Place blind banner by top table behind lectern.
After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:
Name badges
Rotary Banner
Lectern
Placemats
Dinner plates, utensils
Turn as many lights off as possible, turn off heating.
Locking up:
Last one out lock bollards and shut outside door
Bar Duty
Time:
5-5.15pm in time to assist with set up before regular meeting.
Duty:
Set up bar - sell drinks - clear up afterwards & restock for next week.
How:
Key to Bar fridge is in top left pigeon hole.
Glassware in cupboards out back by pigeon holes, only in right cupboard.
Display name of Duty Manager and licence
Serve at bar before meeting from 5.30pm.
Serve members after business sessions and before meal.
Place empty bottles in recycling bins.
Return unused and part used bottles to fridge. Reds to cupboard out back
Stock up fridge for following meeting.
Materials:
Glassware (wineglasses)
Locking up:
Return any unused drinks to fridge or cupboard and lock fridge.
Speaker Introduction
Time:
Before meeting.
Duty:
Welcome speaker - introduce to President and Club.
How:
Be in time to welcome the evening's speaker.
Introduce to President.
Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment).
Confirm that talk should be about 20 minutes with 10 minutes for questions.
Provide with drink from bar (Club pays for this).
Help guest socialise with members once set up.
Sit with guest for the meeting at the top table.
Introduce the speaker to the club with brevity.
If you have looked them up on Dr Google before the meeting make sure you have the right person.
Thanking Speaker
Time:
After Speaker
Duty:
Thank speaker and present with small token of appreciation (if there is one).
How:
Obtain thank you gift from Sergeant.
Thanks should be extremely brief and ask the club to show its appreciation.
Our Rotary World
Time:
During Meeting
Duty:
A short speech or presentation with a focus on a Rotary Subject - particularly District or International
5-6 Minutes on how Rotary contributes outside of out immediate club which our club members may not know about. – RI website is good place to go for research. (Happy for you to include a Power Point of short Video if needed). Club president happy to assist and advise as needed.
How:
The topic may be requested from the president. If technology is needed it is important this is arranged and setup prior to meeting.
Kitchen Duty
Time:
Follows regular meeting.
Duty:
Wash and dry bar glassware.
How:
Tables should clear glassware into kitchen.
Clear tables of crockery so caterer can wash.
Hand wash glasses and packed into boxes and return to back cupboard.
Materials:
Provided in kitchen
Locking up:
Leave with those on equipment
Club Meetings
Attendance Duty
Time:
5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:
Welcome members and visitors alike.
How:
Record attendance and apologies on attendance sheet.
Complete name cards for all visitors to wear and record names.
Record make ups and receive attendance cards.
Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member.
Encourage members to buy raffle tickets.
Give President list of all visitors including member’s partners and visiting Rotarians.
Prepare summary of attendance numbers.
Hand attendance sheet to treasurer for charging of meals.
Materials:
Members Badges stored in cupboard meeting venue.
Raffle tickets and cash box stored in cupboard. Key to cupboard in top left pigeon hole at rear of staff room.
Attendance sheet received from attendance officer any time after midday on Wednesday.
Welcome Duty
Time:
5.20pm in time to welcome people as they arrive.
Duty:
Welcome members and visitors alike.
How:
Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names).
Introduce any visitor to the President if possible (he/she may be otherwise engaged).
Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them.
Introduce other visitors to one or more members and ask them to host the visitor for the evening.
We were very disappointed with the outcome of the Satellite club initiative. But at this point in time it is not to be. We are now focusing on the very real possibility one of our present links out of the
Coromandel, the Hikuai to Opotere road (between end of our road and Whangamatā) being closed indefinitely if a recent subsidence continues to fall away. Contractors are cutting into the bank as fast as more road disappears on the outside lane. Our only links out will be either Whitianga-Coromandel town-Thames, a 3 hour journey, or over the 309 road which has many slips for the time being.
