NEXT MEETING:

Format:

Speaker:

Topic:

Venue:

Attendance:

Thurs 18 July 2024

Formal meeting

Gary Westenberg

Masonic Development

Staff room

Cambridge High School

5.30 pm

If you are not attending, please register your apology in the normal manner

Note from the President

I thought it might be useful to provide an update on the Cambridge Rotary Club Garden Festival.

The event will be held on Sunday the 10^th of November 2024. There will be 11 gardens to view and we hope to sell in excess of 1200 tickets.

This year Cambridge Raceway will act as our “hub” where those attending will be able to pick up their pre ordered lunch, have a drink, a rest or both.

Planning is well underway. The Festival will be a launched at the Amber Garden Centre on Thursday the 25^th of July. The garden owners have been invited for morning tea and a back room tour of Amber. This event will also be used to promote the event in the Cambridge News on Facebook and the Garden Festival Website.

Tickets will go on sale on the 2^nd of August and can be purchased through the Garden Festival Website, at Amber Garden Centre or at the I-Site.

The next major phase will involve the logistical planning for delivery of the event. This will include safety assessments for each garden, equipment required and establishing how many persons will be needed at each garden on the day.

There is a core group of three leading this project – Bev Maul-Rogers, Phil Shakesby and myself.

I will keep you informed as we make our way towards the 10^th of November. We would be really grateful if you were able to help out on the day so please save the date. We estimate we are going to need between 60 and 70 persons to deliver the festival on the 10^th.

Have a good week and see you next Thursday evening

Gary Smith

Coming Events and Reminders

Social movie night, Thursday 25 July, more details to come
Daffodil Day fundraiser, Friday 30 and Saturday 31 August
Le Quesnoy Friendship Exchange - visit to Le Quesnoy Rotary Club late August
2024 Rotary Cambridge Garden Festival, Sunday 10 November

Roster

Please take note of the Duty Roster and be in good time for your duties.

If you are unable to attend on the date you are rostered, please swap or arrange a substitute. Please also advise the President and Sergeant of the change.

Should you wish to download here is a link to the duty responsibilities

Please text apologies and extras, including names and the related date to 021 0267 8742 (or phone) or email rotarycambridgenz@gmail.com (click the link below) By end of day ON Tuesday. Do not press "reply" from this bulletin email.

	Week 3	Week 4	Week 1	Week 2	Week 3
	July 18	July 25	Aug 1	Aug 8	Aug 15
	Formal	Social OFFSITE	Formal	Committees OFFSITE	Formal
Attendance	Jeremy Colin D	xxxxx xxxxx	Ian R Don H	xxxxx xxxxx	Colin D Dennis
Welcomer	Andrew	xxxxx	Malinda	xxxxx	Richard
Intro	Phill	xxxxx	Kim	xxxxx	Roger H
Thanks	Bill	xxxxx	Ken	xxxxx	Shona
Bar	John T Gavin	xxxxx xxxxx	Mark Bev H	xxxxx xxxxx	Don W John Bu
Kitchen	Fred John Bu	xxxxx xxxxx	Laurie Gordon	xxxxx xxxxx	Ted Bev M-R
Equipment	John W Ken	xxxxx xxxxx	Maurie Nigel S	xxxxx xxxxx	Silvio Bill R

I've Been Rostered For Duty - What Do I Do?

Equipment Duty
Time:	5.15pm in time to set up before regular meeting. Plus after the close of the meeting
Duty:	Set up and close down venue
How:	Ensure bollards open Place name badges so members can recover them as they arrive. Arrange placemats on each table. Put out plates, utensils, etc on end of bench to left of servery. Set up lectern and join 2 tables to create a top table. Data projector turned on by remote in draw and HDMI cable ready for speaker’s computer. Place Sergeant’s paraphernalia on top table (shrapnel box, fines box, raffle numbers, bell and hammer). Microphone to be placed by lectern. Turn on sound system in right cupboard, turn on 3 power switches. Place President’s paraphernalia on top table (chain of office). Place pull-up banners by top table behind lectern. After the meeting return all equipment, including name badge box where you found it in cupboard. Venue should be left as it was found.
Materials:	Name badges Rotary Banner Lectern Placemats Dinner plates, utensils Gong, Raffle
	Turn as many lights off as possible, turn off heating.
Locking up:	Last one out lock bollards and shut outside door

Bar Duty
Time:		5-5.15pm in time to assist with set up before regular meeting.
Duty:		Set up bar - sell drinks - clear up afterwards & restock for next week.
How:		Key to Bar fridge is in top left pigeon hole. Glassware in cupboards out back by pigeon holes, only in right cupboard. Display name of Duty Manager and licence Serve at bar before meeting from 5.30pm. Serve members after business sessions and before meal. Place empty bottles/ cartons in recycling bins. Return unused and part used bottles to fridge. Reds to cupboard out back Stock up fridge for following meeting – supplies kept in cupboard by entrance- same keyring. If stocks low advise purchaser Leave float of $120 in frig- Mainly $5 notes if possible. Rest of money to treasurer
Materials:		Glassware (wineglasses)
Locking up:		Return any unused drinks to fridge or cupboard and lock fridge.

Speaker Introduction
Duty:	Welcome speaker - introduce to President and Club.

How:	Be in time to welcome the evening's speaker. Introduce to President. Ensure they are set up for any PowerPoint presentation they have with them - ask if they have a USB to use (IT duty person will take over setting up IT equipment). Confirm that talk should be about 20 minutes with 10 minutes for questions. Provide with drink from bar (Club pays for this). Help guest socialise with members once set up. Sit with guest for the meeting at the top table. Introduce the speaker to the club with brevity. If you have looked them up on Dr Google before the meeting make sure you have the right person.

Thanking Speaker
Time:	After Speaker
Duty:	Thank speaker and present with small token of appreciation (if there is one).
How:	Obtain thank you gift from Sergeant, if appropriate. Thanks should be extremely brief and ask the club to show its appreciation.

Kitchen Duty
Time:	Follows regular meeting.
Duty:	Wash and dry bar glassware.
How:	Tables should clear glassware into kitchen. Clear tables of crockery so caterer can wash. Hand wash glasses and packed into boxes and return to back cupboard.
Materials:	Provided in kitchen
Locking up:	Leave with those on equipment

Club Meetings Attendance Duty
Time:	5.20pm in time to welcome people as they arrive at venue – currently at Cambridge High Staff room
Duty:	Welcome members and visitors alike.
How:	Record attendance and apologies on attendance sheet. Complete name cards for all visitors to wear and record names. Record make ups and receive attendance cards. Provide attendance cards to visiting Rotarians. Charge $23.50 for meal unless guest of a member. Encourage members to buy raffle tickets. Give President list of all visitors including member’s partners and visiting Rotarians. Prepare summary of attendance numbers. Hand attendance sheet to treasurer for charging of meals.


Welcome Duty
Time:	5.20pm in time to welcome people as they arrive.
Duty:	Welcome members and visitors alike.
How:	Stand by the entrance and greet everyone as they arrive (a great way to learn members’ names). Introduce any visitor to the President if possible (he/she may be otherwise engaged). Introduce the speaker to the person rostered to introduce them later in the evening. You will need to know who the speaker is and who is introducing them. Introduce other visitors to one or more members and ask them to host the visitor for the evening.

Welcome to Rotary Cambridge

Service Above Self

Thursdays at 5:30 PM

Staff Room Cambridge High School

25 Swayne Rd
Cambridge, Waikato 3434
New Zealand

District Site

Venue Map

Jul 18, 2024

Gary Westenberg

The Masonic Redevelopment

View entire list

President

Gary Smith

Secretary

Ray Milner

Treasurer

Malinda Chandrasekera

Rotary Foundation

Ian Grant

Club Service

Shona Devoy

Community Service

Dennis Finn

Vocational Services

Nigel Salter

International Service

Bev Maul-Rogers

Membership Chair

John Bullick

Exec Secretary

John Tarbutt

Youth

Don Wilson

Immediate Past President

David Partis

Dennis Finn
(If you have any comments or questions, please contact the editor)